Office Manager

6 days ago


Doha, Qatar Doha Institute For Graduate Studies Full time

المسمى الوظيفي: مدير مكتب عميد شؤون الطلاب

القسم: عمادة شؤون الطلاب

الموقع: الدوحة - قطر

**الوصف**:
**الأهداف الوظيفية**:
تقديم الدعم الإداري والبحثي للعميد وأقسام العمادة، كما يعتبر حلقة الوصل بين مكتب العميد والإدارات المختلفة في المعهد وخارجه.

**المسؤوليات الرئيسية**:

- جدولة أعمال العمادة والمواعيد المطلوبة وتنظيم جدول أعمال العميد.
- الرد على الاتصالات، والإجابة على الرسائل ورسائل البريد الإلكتروني.
- إعداد مسودة المراسلات والقرارات (باللغتين العربية والإنجليزية) على النحو المطلوب.
- تنسيق الاجتماعات وتحضير جميع المواد ذات الصلة بما ذلك جدول أعمال، بالإضافة إلى كتابة محضر الاجتماع واعتماده وأرشفته.
- جمع البيانات وإعداد التقارير والوثائق وكذلك إعداد المقترحات.
- مساعدة العميد بالمهام البحثية ومراجعة الادبيات حول المواضيع قيد الدراسة
- التواصل مع الاعلام ومواقع التواصل الاجتماعي في القضايا التي يحددها العميد
- إنشاء وصيانة وإدارة قاعدة بيانات الاتصال.
- التواصل مع الطلاب والرد على استفساراتهم ومساعدتهم في اتباع الإجراءات والنماذج المعتمدة
- إدارة الأرشفة وتنظيم ملفات وقرارات العمادة والاحتفاظ بالنسخ الإلكترونية والنسخ المطبوعة.
- المساهمة في تسهيل أعمال لجان المعهد المتعلقة بأعماد أقسام العمادة.
- مساعدة العميد في تخطيط ومراقبة الميزانية السنوية للإدارة، وتقديم الدعم اللازم.
- متابعة بند نثرية العميد والنفقات المتعلقة بها مع إدارة المالية.
- استقبال الزوار القادمين والتفاعل والتعامل معهم بلباقة واحترافية
- تقديم الدعم الإداري لأقسام العمادة والمساعدة في التنظيم اللوجيستي لفعاليات العمادة المختلفة.
- التواصل والمتابعة مع الإدارات الداخلية والجهات الخارجية المختلفة فيما يتعلق بأعمال العمادة.
- الإجابة على الاستفسارات الداخلية والخارجية المتعلقة بأعمال العمادة أو تحويلها إلى الجهات المعنية.
- أداء مهام أخرى توكل إليه من العميد
**المؤهلات والخبرات والمهارات**:
**المؤهل التعليمي**:
درجه البكالوريوس والماجستير ان توفرت

**الخبرات**:
خبرة لا تقل عن عامين في الأعمال الإدارية والبحثية وفي العمل في المؤسسات الأكاديمية على وجه الخصوص.

**المهارات**:

- مهارات عالية في الاتصال والتواصل المكتوبة والشفهية باللغتين العربية والإنجليزية.
- المام جيد بطرق البحث ومهارات عالية في القيام بالابحاث التي يحددها العميد
- مهارات إعلامية عالية في مجال الاعلام الرسمي ومواقع التواصل الاجتماعي
- القدرة على التعامل المثمر مع الاخرين.
- الاستجابة الفعالة والسريعة مع كافة المهام والأعمال اليومية.
- روح العمل ضمن الفريق.

**المؤهلات**:


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