Office Manager

1 week ago

Doha, Qatar Addleshaw Goddard Full time

**The Role**

To ensure high quality operational support is provided to the Partners and Associates across the Qatar office (including secondees or visitors from other AG offices) enabling the smooth running of the office, we are looking to recruit an Office Manager for our Qatar office. The role is the key point of contact / liaison between the UK and the Qatar office for all operational matters, including (although the list is not exhaustive), HR, Premises Client & Office Services, Finance, IT, GC & Risk operations.

Duties include:
**Legal PA**
- Provides technical excellence in all key areas defined in the Legal PA Competency Framework
- Identifies appropriate level of secretarial and administrative support, ensuring the needs of the Qatar office are met, conducting recruitment and selection as appropriate.
- Co-ordinates Qatar messaging regarding operations, such as office closures, public holidays etc.
- Leads and organises all internal office events, working with the Business Services Finance Manager regarding budget allocation;
- Successfully completes, on time, all compulsory firm training.
- Promotes and nurtures and inclusive and diverse culture within the office, leading by example and upholding the firm's values at all times.

**HR**
- Overall responsibility for all Qatar office regulatory filings and ensuring the practices meet their regulatory obligations, liaising with the UK HR and GC & Risk teams as required. In addition, liaising with GC & Risk to ensure license compliance and renewal measures are met in a timely manner. Ensures that all regulatory issues are reported immediately to the firm's General Counsel.
- Provides support to the International HR Manager relating to staff resourcing and employee relations matters.
- Liaises with the PRO to ensure necessary visa/work permits for Partners and employees are submitted in a timely manner with the immigration authorities; including relevant renewals.
- Responsible for co-ordinating the on-site induction and onboarding of new hires in the Qatar office in conjunction with HR team.
- Ensures all confidential staff files are kept up to date and stored securely and in line with data protection legislation
- Monitoring sickness and other absence, liaising with the Head of Office and HR as appropriate. Coordination and completion of all HR trackers.
- Responsible for the co-ordination of CPD activity within the Qatar Offices

**Finance**
- Working with Group Finance and associated suppliers to ensure payments, including international payroll are dealt with in a timely manner and correct accounting records are maintained
- Promoting across the Qatar office, behaviour among the support staff that aims to maximise working capital. For example, ensuring bills are raised and sent to clients in a timely manner.
- Liaising and collaborating with Group Finance with a view to improving processes to support local requirements, and liaising with local external stakeholders as and when required (for example banks, auditors and tax authorities).

**Office Administration**
- Provision of a full range of office administration to ensure the smooth running of the Qatar office. This includes co-ordination, where appropriate, with the landlord and suppliers to ensure effective facilities management across the offices covering office cleaning, security and maintenance; visitor and reception services (including catering). The role is also responsible for record archiving processes; health and safety management and travel supplier liaison. Other aspects of the role include:

- Maintaining and appointing Third Party Providers and submitting official returns on behalf of the firm to the various government departments
- maintenance and implementation of the office Business Continuity plan in conjunction with the Premises & Office Services Director;
- supporting and liaising with the Premises & Office Services Director and Head of Office in other projects as required, such as office moves, refurbishments, local market research;
- responsible for office related Health and Safety matters in association with UK Health, Safety and Environment Manager
- ensures all IT systems are working properly and to a satisfactory level in all jurisdictions and provide notification of all IT issues to the UK IT team for appropriate action. Key contact for the Head of Information Security.
- point of contact between AG IT and local landlord ensuring any local updates, maintenance schedules, and AG changes go through with mínimal disruption to the teams;
**Procurement**
- Responsible for sourcing and liaising with suppliers ensuring that they are compliant with the firm's procurement requirements, in conjunction with the Procurement Team.
- Validation of supplier payments in accordance and where required maintaining accurate records of expenditure in accordance with the firm's procedures.
- Actively promotes continuous improvements to office processes, reviewing suppliers to ensure levels

  • QAt - Finance Officer (Ao)

    1 week ago

    Doha, Qatar Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy in Doha is part of a worldwide network that represents the UK’s political, economic, security, and consular interests overseas. We are looking for a **Finance Officer **under Corporate Services Team, job grade Administrative Officer (AO). **British Embassy Doha** 72 of us, of many...

  • Government Relationship Officer

    7 days ago

    Doha, Qatar Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Doha is part of a worldwide network that represents political, economic, security and consular interests overseas and is now looking for a **Government Relationship Officer**, job grade Administrative Assistant (AA), to start as soon as possible. **British Embassy Doha** 70 of us, of many...

  • Trade & Investment Officer - Creative and

    6 days ago

    Doha, Qatar Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The **British Embassy** in **Doha **is part of a worldwide network that represents political, economic, security and consular interests overseas and is now looking for a **Trade & Investment Officer - Creative and Infrastructure**, job grade, Administrative Officer (AO). **Main duties and responsibilities**: As...

  • B2b Sales Executive

    3 weeks ago

    Doha, Qatar Office Gulf Full time

    1. Develop and maintain strong client relationships: You will be responsible for building and nurturing relationships with both existing and potential clients. This includes understanding their office furniture needs, providing expert advice, and offering suitable product solutions. 2. Identify and pursue sales opportunities: You will be expected to...

  • B2b Sales Executive

    1 week ago

    Doha, Qatar Office Gulf Full time

    1. Develop and maintain strong client relationships: You will be responsible for building and nurturing relationships with both existing and potential clients. This includes understanding their office furniture needs, providing expert advice, and offering suitable product solutions. 2. Identify and pursue sales opportunities: You will be expected to...

  • Events Manager and Social Secretary

    1 week ago

    Doha, Qatar Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy in Doha is part of a worldwide network that represents political, economic, security and consular interests overseas and is now looking for an **Events Manager and Social Secretary**, job grade Administrative Officer (AO). The jobholder is expected, in conjunction with relevant stakeholders,...

  • Office Manager

    5 days ago

    Doha, Qatar The Pearl Gates Full time

    The Pearl Gate Real Estate, a leading real estate company in Qatar, is seeking a highly organized and proactive individual to join our team as an Admin/Office Manager. This role will primarily involve handling administrative tasks, managing back office employees, and providing basic IT support within the real estate sector. **Responsibilities**: - Oversee...

  • Office Manager

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Irwin & Dow Careers Full time

    A multi-national Oil and Gas company with offices across the globe is seeking an Office Manager for the Qatar regional office in Doha. Working for a lovely, British gentleman, this role supports his office in managing the administration for the Qatari business of the organisation. There are twelve people in the office, several of whom travel on a regular...

  • Office Manager

    20 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar Airways Full time

    Key ResponsibilitiesWe are seeking a highly skilled and organized Office Manager to manage the day-to-day operations of our office. As an Office Manager, you will be responsible for supervising administrative staff, managing budgets, and maintaining accurate records.You will also be responsible for generating business documentation, preparing charts and...

  • Office Manager

    1 hour ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Job Title: Office ManagerDuties and Responsibilities:The successful candidate will be responsible for overseeing all aspects of office operations, including administrative support, HR functions, and accounting tasks.Key Responsibilities:Manage office operations, ensuring a productive and efficient work environment.Coordinate meetings and appointments,...

  • Office Manager

    2 weeks ago

    Doha, Qatar Mirwad Fragrance Full time

    Supports company operations by maintaining office systems and supervising staff. - Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. - Provides historical reference by...

  • Architect Inspector

    4 days ago

    Doha, Qatar HTCO Consulting Office Full time

    **Bachelor’s Degree in Architecture** - Minimum 10 years working experience at Qatar and Design Consultancy office. **Required skills and qualifications**: - Conduct regular inspections of construction sites to monitor compliance with architectural plans and specifications. - Ensure that projects adhere to building codes, zoning laws, and safety...

  • Office Manager

    1 week ago

    Doha, Qatar Tradex France Full time

    The Role **Requirements**: - Proven experience in office administration or management, preferably in Qatar or the GCC. - Knowledge of Qatar labor laws and business regulations. - Strong organizational and multitasking skills. - Proficiency in English and Arabic (both spoken and written is preferred). - Proficiency in MS Office (Word, Excel, PowerPoint) and...

  • Office Manager

    4 weeks ago

    Doha, Qatar Zawaya Real Estate Full time

    **Key Responsibilities**: - Coordinate team activities and ensure effective communication across departments. - Ensure compliance with health and safety regulations as well as company policies and procedures. - Manage office operations to maintain efficiency and effectiveness. - Foster a positive workplace culture that encourages collaboration and...

  • Office Manager

    1 week ago

    Doha, Qatar Al Hattab Holding Full time

    Urgently required **Office Manager** **for our Company with work history in Marketing/Advertising firm, experience in Qatar is a must.** **Responsibilities;** - **Answers phone calls, schedules meetings and supports visitor.**: - **Prepares invoices, purchase orders, quotations, basic budgeting.**: - **Carries out administrative duties such as filling,...

  • Office Manager

    1 week ago

    Doha, Qatar Al Hattab Holding Full time

    Urgently required **Office Manager** **for our Company with work history in Marketing/Advertising firm, experience in Qatar is a must.** **Responsibilities;** - **Answers phone calls, schedules meetings and supports visitor.**: - **Prepares invoices, purchase orders, quotations, basic budgeting.**: - **Carries out administrative duties such as filling,...

  • Project Manager

    2 weeks ago

    Doha, Qatar HTCO Consulting Office Full time

    10 to 15 years working experience. - Consultant supervision and management specialist. - with UPDA Grade A is advantage

  • Senior Architect Design Engineer

    1 week ago

    Doha, Qatar HTCO Consulting Office Full time

    **Bachelor’s Degree in Architecture** - Minimum 15 years working experience at Qatar and GCC. - Can join immediately. - Arabic mother tongue. **Duties and responsibilities**: - Lead and guide a team of junior staff members. - Collaborate with the team in developing creative design solutions. - Capability to interact and consult with clients. - Lead team...

  • Office Management Professional

    4 days ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Job DescriptionThe Administrative Officer will oversee and coordinate various administrative functions within the company, focusing on HR and accounting support. This key role involves managing office operations, implementing administrative policies and procedures, and ensuring seamless communication across departments.Main AccountabilitiesMaintain a...

  • Programme Officer

    6 days ago

    Doha, Qatar UNODC - United Nations Office on Drugs and Crime Full time

    **Programme Officer (Cybercrime Legal and Policy), P3**: **UNODC - United Nations Office on Drugs and Crime**: **Doha, Qatar**: **Org. Setting and Reporting**: This post is located in the Programme Office in the State of Qatar (POQAT), Regional Office for the Middle East and North Africa (ROMENA) of the United Nations Office on Drugs and Crime (UNODC) in...