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Operations Manager Assistant

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar SupportFinity™ Full time

Job Description

We are seeking an experienced Operations Manager to join our team at SupportFinity™. The successful candidate will be responsible for supporting the operations manager with full operations end to end, including inventory management, pick-pack process, property/asset management, operational standards, expense control, maintenance related, deep-dives and special projects.

Key Responsibilities:

  • Monitoring supervisors by ensuring they are accurately following inventory management processes, policies and proper execution of inventory management (stock-in and stock-out).
  • Responsible for shrink/expiry control and Quality focus (in terms of inventory no damaged or poor fresh food quality; close to expiry).
  • Tracking order fulfillment, KPI, and staff availability based on the operational demands at all times.
  • Supporting colleagues and working with other teams such as maintenance, PRO, IT, logistics, SSC, marketing teams as and when required.
  • Problem solves or escalate property management issues with necessary stakeholders. Fully competent on Microsoft office and other store staff tools.
  • Expense Control: Support and advise on potential ways to reduce expenses without jeopardizing operational efficiency.
  • Monitoring and supervising productivity, work standards and development of stores through weekly, monthly performance reviews and other initiatives. Monitor on-ground issues and escalate any major performance issues to department manager with proposed solution and action plan.
  • Stakeholder management and solution-oriented.
  • Support with improving the financial and operational performance of the operation. Execute action plans prepared by the department manager to address weak areas in need of improvement.
  • Support with training and developmental programs for staff, including but not limited to: helping POPS with any of the staff engagement requirements, training session with the support of POPS, training sessions for new system updates if needed, training and briefing sessions for special projects and pilots.
  • Reviewing and monitoring proper implementation and learning ways of how it can be improved i.e., merchandising and space planning guidelines in stores.
  • Monitoring product range availability according to selected store product range and report/liaise with commercial team.
  • Conduct regular store visits, shop floor audits, and ensure all stores are compliant legally and following the company SOPs.
  • Support with ongoing development and special requests with other internal departments (i.e., Commercial, Operations, Marketing, Logistics, Customer Service, Finance, HR).
  • Supports with distribution and logistics for Store transfers, consumables distribution, Invoice collection.