Front Desk Coordinator

7 days ago


Doha, Baladīyat ad Dawḩah, Qatar Menaalliances Full time

About This Role

This role is pivotal in creating a welcoming environment for visitors and managing various office functions efficiently.

The successful candidate will have excellent communication skills, be highly organized, proactive, and able to work under pressure.

Responsibilities:
  • Reception duties: Greet visitors, answer phone calls, respond to emails, and manage the office mailbox.
  • Office coordination: Liaise with office help/cleaning teams and building support for smooth office operations.
  • Communication management: Handle the Office Services mailbox, incoming facsimiles, main reception phone line, and calendar; circulate office-wide communications or announcements.
  • Access management: Oversee building security access and parking access, manage office access cards, and maintain accurate records.
  • Meeting and event support: Manage room bookings, configurations, and IT coordination for meetings, trainings, and events; assist with Zoom troubleshooting and audio-visual setups.
  • Courier and mail services: Manage courier accounts, handle local and international courier services, and distribute internal mail.
  • Administrative support: Arrange transportation for partners and visitors, manage invoices and corporate card enrollments, oversee office services onboarding and offboarding, and track office occupancy and maintenance.
  • Application management: Operate online internal office applications such as Teams, Zoom, and Colleague Connect.
  • Ad-hoc tasks: Address interdepartmental inquiries and proactively follow best practices to support the firm's culture and business needs.


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