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Administrative Support Specialist

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time
Job Description

The Training & Education Assistant plays a vital role in supporting our organization's Training & Education activities. This position is responsible for maintaining accurate and up-to-date databases and SharePoint sites, verifying source reliability, analyzing and updating data from various systems, and preparing data for reports and presentations.

Key Accountabilities

  1. Maintain databases and SharePoint sites, ensuring data quality and integrity.
  2. Verify source reliability for database information.
  3. Analyze, update, and retrieve data from SAP, Access, and other relevant systems.
  4. Prepare data for report charts and presentations, establishing a documentation system.
  5. Support in identifying processing problems and escalating them to management.

Additional Responsibilities

  • Provide guidance on simple work aspects, serving as a point of reference for junior staff.
  • Support junior staff training and initiate paperwork as needed.
  • Participate with training providers for registrations, follow-up course attendance in LMS, and providing utilization and no-show reports to management.
  • Assist in developing training aids like manuals and handbooks related to the training process/system.
  • Coordinate and assist with all training logistics, including calendars.

Qualifications

  • Completion of Secondary School Education (12 years).

Experience and Skills

  • 5 years of relevant experience.
  • Very good knowledge of standard computer software.
  • Familiarity with some financial and budgetary processes.