Administration Specialist
2 weeks ago
The Administration Manager will be responsible for ensuring the smooth operation of administrative activities related to government ministries. This includes managing employee-related tasks, maintaining compliance with government regulations and company standards, and coordinating with external suppliers. Key responsibilities include:
- Managing government-related activities for the company and subsidiaries, such as renewal of resident permits, attestation of employment agreements, and issuance of health cards.
- Coordinating daily activities and tasks for drivers and the Admin Supervisor.
- Liaising with outside suppliers for cleaning and security staff services.
- Maintaining records to monitor due dates of renewal and coordinating with employees to ensure timely processing of personal documents.
- Following up with the Ministry of Business regarding legal documents to ensure renewal of the municipality license and membership with the Chamber of Commerce.
- Addressing issues related to mobile phone providers.
- Arranging company accommodation requirements, including negotiating contracts and purchasing furniture.
- Managing petty cash for purchases and e-Government expenses.
- Ensuring effective communication of corporate information to employees within the department.
- Cooking and mentoring direct subordinates to develop their skills.
To succeed in this role, you will need:
- A degree in Human Resources or Business Administration or a related field.
- Up to 7 years of relevant experience.
- Fluency in English and Arabic.
- Excellent interpersonal skills.
- A proven track record in administration or office management.
- Strong knowledge of local law policies and procedures.
- Strong PC skills.
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