Department Secretary

About us:

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

Reporting lines and interactions:

• Functionally and operationally reports to: Head of Discipline.
• Key interactions (Internally): Engineering discipline, HSE, Real Estate / Facilities, Digiteam, People and Culture, Legal, and Compliance

Main Accountabilities:

• Coordinates the flow of documents between project operations, engineering disciplines, or other department groups. Incumbent may be responsible for a small-sized project.
• Under general supervision, performs a variety of administrative and document control functions for a project or department.
• Arrange gate pass & schedule meetings.
• Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
• Maintains the Corporate Directory. Updates phone numbers and location of the staff and distributes updated contact list.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.
• Manage and maintain the department's schedules, appointments, and meetings.
• Prepare, review, and distribute correspondence, reports, and presentations.
• Handle incoming calls, emails, and correspondence, directing them appropriately.
• Maintain organized filing systems for project documents, technical reports, and departmental records.
• Assist in preparing technical documentation, reports, and proposals as needed.
• Organize and coordinate meetings, including booking venues, preparing agendas, and recording minutes.
• Follow up on action items and ensure timely completion.
• Serve as a point of contact between the department and other internal/external stakeholders.
• Facilitate communication flow within the team and with other departments.
• Arrange travel and accommodation for department staff and visitors.
• Manage logistics for departmental events or site visits.
• Assist with procurement documentation, purchase requests, and invoice processing.
• Support document control activities related to engineering projects.
• Ensure adherence to company policies and procedures.
• Handle sensitive information with confidentiality and discretion.

About you:

We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:

• Associate's degree in business (or equivalent) or High school diploma.
• 5-10 years of relevant work experience.
• Strong written and oral communication, organizational, and interpersonal skills are required.
• Passionate, and motivated, with good interpersonal skills.
• Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
• Detail-oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner.

Your career with us:

Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development

What's next?

Once receiving your application, our Talent Acquisition professionals will screen and match your profile against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.

We invite you to get to know more about our company by visiting and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.