lebanese_female executive secretary

4 days ago

Doha, Baladīyat ad Dawḩah, Qatar Al Jazeera Manpower Full time 36,000 - 72,000 per year

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.

Responsibilities

  • Manage the CEO's calendar, schedule meetings, and coordinate appointments efficiently

  • Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence

  • Handle confidential information with discretion and maintain secure filing systems

  • Coordinate internal and external communication on behalf of the CEO

  • Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate

  • Arrange travel itineraries, hotel bookings, transportation, and meeting logistics

  • Prepare meeting agendas, take minutes, and track follow-up actions

  • Coordinate with department heads, clients, suppliers, and external partners as required

  • Assist in project tracking, deadlines, and administrative follow-ups

  • Ensure the CEO is well-prepared for all meetings, presentations, and official activities

  • Draft letters, memos, and formal business communications in professional formats

  • Organize and support company events, board meetings, and executive activities

  • Manage document circulation, approvals, and signature workflows

  • Maintain office supplies and ensure the CEO's office environment is organized and presentable

  • Track important dates, deadlines, and deliverables for the CEO

  • Prepare expense reports and manage reimbursement submissions

  • Conduct basic research, compile data, and prepare summaries when required

  • Maintain a high level of professionalism, confidentiality, and reliability

  • Represent the CEO in a polished and professional manner at all times

  • Demonstrate initiative by anticipating the CEO's needs and proactively addressing requirements

Qualifications

  • 3–5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives

  • Exceptional communication skills (written and verbal) with strong professional etiquette

  • Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management

  • Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules

  • High level of discretion, confidentiality, and integrity when handling sensitive information

  • Strong calendar management, meeting coordination, and travel arrangement skills

  • Ability to draft reports, letters, presentations, and executive documents

  • Excellent time-management and ability to work under pressure

  • Professional appearance, strong interpersonal skills, and client-facing confidence

  • Experience working directly with CEOs, Managing Directors, or Board-level executives

  • Knowledge of corporate protocols, executive communication styles, and business correspondence

  • Strong problem-solving ability and initiative in anticipating the CEO's needs

  • Experience in project coordination, follow-ups, and cross-department communication

  • Ability to handle office protocols, vendor coordination, and administrative workflows

  • Multilingual abilities (advantage depending on organization needs)

  • Experience in event coordination, minutes-taking, and preparing executive-level presentations

  • Arabic speaker.

How to apply

Interested candidate can apply direct through Indeed.

Job Type: Full-time

Pay: From QAR6,000.00 per month

  • Executive Secretary

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Premium Solutions Consultancy Full time 200,000 - 250,000 per year

    We are seeking an experienced and professional Executive Secretary to join our team at Premium Solutions Consultancy. As an Executive Secretary, you will be responsible for providing high-level administrative support to our executives and managing their schedules and communications. You will also handle confidential and sensitive information, coordinate...

  • Executive Secretary

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar The Holding Group of Companies Full time 66,600 per year

    Executive SecretaryWe are looking for an Executive Secretary who is witty, active, and highly organized.The ideal candidate must have:Excellent English and Arabic communication skillsStrong computer skills and fast typingAbility to manage schedules, prepare documents, and support managementProfessional attitude and ability to work under pressureJob Type:...

  • Executive Secretary

    6 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Alfardan Group Full time $30,000 - $60,000 per year

    Job Description Summary:The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.Job Responsibility:- Manage executive schedules, including arranging appointments, travel, and accommodation- Prepare and distribute...

  • Executive Secretary

    6 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Istidama Group of Company Full time $30,000 - $60,000 per year

    Company DescriptionIstidama Group is a multidisciplinary provider of environmental and technical services, specializing in regulatory compliance, environmental impact assessments, and waste management solutions. The company offers expertise in environmental regulation, monitoring programs, smart waste infrastructure, and consulting services tailored for...

  • Executive Secretary

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Alfardan Group Full time 30,000 - 60,000 per year

    Job DescriptionSummary:The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information. Job Responsibility:Manage executive schedules, including arranging appointments, travel, and accommodationPrepare and distribute...

  • Executive Secretary

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar QD-SBG Construction Full time 40,000 - 80,000 per year

    Position: Executive SecretaryLocation: LusailPosition Overview:We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management...

  • Executive Secretary

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar C2HR LLP Full time 48,000 - 96,000 per year

    Job Summary:A proactive and organized Executive Secretary to provide high-level administrative support to senior management, ensuring smooth workflow and effective communication.Key Responsibilities:Manage executive calendars and schedule meetingsDraft, review, and manage correspondence and reportsTake meeting minutes and create/ distribute resulting tasks...

  • executive secretary

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar UNICERAMIC QATAR Full time

    Responsibilities:· Provide high-level executive support to management, including scheduling meetings, preparing agendas, and maintaining calendars.· Draft, review, and translate letters, emails, and official documents in Arabic and English with accuracy and professionalism.· Handle confidential information with discretion and maintain organized filing...

  • Executive Secretary

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Aluminum Gulf Ray Full time 60,000 - 120,000 per year

    Job Description: TemplateWe're seeking an experienced executive secretary to join our team at [Company X].In this role, you will provide top-level administrative support to senior management. This includes schedule management, document preparation, and communication handling. You will be significant in ensuring that the executive team's office runs smoothly...

  • Executive Secretary

    10 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar Swan Global WLL Full time

    Requirements:Minimum 3 years of experience in executive-level administrative and secretarial rolesExcellent organizational and multitasking abilitiesProficiency in MS Office SuiteFluent in English/ ArabicMaleJob Type: Full-timePay: QAR7, QAR8,000.00 per monthApplication Question(s):Do you speak Arabic?