Group Conference Events Coordinator

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Hilton Hotels Full time


A Groups and Events Coordinator isresponsible for receiving groups and events in the hotel, servingas an intermediary between the customer and the commercial andoperational areas.

It is the customer contact at the time thisarrives at the hotel with your event, working with the hotel toachieve the set goals of Hilton's newest resort andentertainment
complex in Qatar. The Salwa Beach Resort isto become one of the
largest resorts in the Middle East.
It spreads along a 3.5km pristine beach
front on thesouthwest coast of Qatar. Managed by Hilton, it will have362
hotel rooms and residential units with privatebeaches, a world-class leisure
and waterpark, sportsclub, marina, dive center, health club, spa,restaurants,
cinemas and retail space. The resort isscheduled to open in 2020 and
can be found on Google andYouTube under its working title 'SalwaBeach
Resort'.
What will I bedoing?
As a Groups and Events Coordinator, you will workfollowing the events that occur in the Hotel from initial contactwith the head of the event to prepare contracts for groups andevents, until the end of the event and therefore must perform thefollowing tasks with the higher standards:

  • Receive groups and events and keep up to date the hotel evenoutput
  • Draw up contracts for groups andevents
  • Insert Rooming List in the system,update payment instructions and enter important informationrelevant to the group
  • Negotiate budgets withcustomers
  • Develop events Work Orders in thesystem with all relevant information
  • Conductinstructional groups with all relevant information to the group(number of able, category, price, form of payment, contact thecompany, special notes, etc.)
  • Perform monthlyreport groups and update closing informationgroups
  • Interact permanently with the AccountManagers, Sales Coordinators, Reservations, Front Desk, DepartmentParties, Hilton Meetings and kitchen
  • Actdirectly with the guest or client during the stay of groups andevents
  • Participate in special activities suchas secretaries of cocktails, welcome tour groups,etc.
  • Ensure that all client requests areanswered efficiently and with agility


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