Accountant - Invoice Processor

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar Airswift Full time

ACCOUNTABILITIES:
Comply to P2P process by verifying, processing and timely settlement of invoices and expenses claims including follow-up of receivable collection. Liaise with stakeholders to solve problems related to outstanding invoices and contribute to promote best practices.

JOB DIMENSIONS
Transactions volume: costs between 1.0 and 1.5 G$ per year, 40,000 to 50,000 invoices per year for a team of 11 persons.

ACTIVITIES:

HSE:
Knowledge and Observance of Company HSE policy, rules and procedures. Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans...) Under the supervision of the Lead.

Accounts:

Invoice processing:

  • Comply to Purchase to Pay process for tasks related to AP activities.
  • Verification, processing and timely settlement of incoming invoices and expense claims.
  • Review of received invoices for accuracy and supporting documents.
  • Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
  • Scanning of invoices and loading in ERP system (SAP-PALM).
  • Initiating validation workflow (depending on doc type: ex invoice, expense claim...).
  • Processing booking of invoices: last review of the invoice before posting in the system.
  • Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
  • Ensuring credit notes - when applicable - are received from suppliers promptly.
  • Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
  • Monitoring and chase up rejected invoices for re-submission.
  • Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
  • Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
  • Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
  • Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences. Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
  • Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues.
  • Prepare internal invoices when required.
  • Filing and Archiving and other duties.
  • Other ad hoc duties, as requested by the Team Leader or Financial Controller.
  • Prepare any required reports related to Accounts Payables and provide relevant statistics.
  • Archiving documents according to defined procedures.
  • Participate actively to provide required documents to auditors during their missions (internal, external, shareholders' and tax audits).

QUALIFICATIONS & EXPERIENCE REQUIRED (Competencies)

Skills:

  • Proficient in Microsoft Office applications (mainly Excel and Word).
  • Proficient in PowerPoint applications. Good knowledge of ERP system SAP and Invoice Management Process.
  • Good knowledge of P2P process and good understanding of the roles of each contributor.
  • Recurrent tasks requiring commitment and organizational skills.

Knowledge:

  • ACCOUNTABILITY - Ability to work independently with minimal supervision.
  • INITIATIVE - High level of self-motivation and determination.
  • PROBLEM SOLVING/DECISION MAKING - Strong analytical skills with clear logical thinking and problem solving - Ability to work to deadlines under pressure.
  • QUANTITY/QUALITY of WORK - Meticulous attention to detail. Good understanding of NOC's general and administrative cost. Good co-ordination with internal customers - various teams in finance, cost controllers, buyers, etc.
  • SERVICE ORIENTATION - Maintain good relation with external and internal customers by assisting promptly when the requests arise.

Qualifications:

  • Education Bachelor's degree in Accounting.
  • Preferably a CPA, CMA, CFA or equivalent Experience.
  • 5 years' experience in Finance department.
  • 2 years' Experience in Accounts Payable.
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