QAT - Executive Assistant, Planning and Coordination (AO)

6 days ago

Doha, Baladīyat ad Dawḩah, Qatar Department for Business and Trade Full time

The British Embassy in Doha is part of a worldwide network that represents political, economic, security and consular interests overseas. We are looking for an Executive Assistant, Planning and Coordination, job grade Administrative Officer (AO) under the Department for Business and Trade (DBT).

The jobholder will work to the Deputy Director and will be well organised, numerate, flexible and willing to take on and learn new tasks in an often-fast-moving environment.

The role underpins the work of the DBT team in Doha by providing timely, high quality and accurate operational support and reporting across a range of key functions including budgetary control, event coordination, visit arrangements, marketing support and effective internal and external communications.

Duties And Responsibilities

  • Day to day responsibility for ensuring operational budgets for the DBT team are maintained in an effective, timely and accurate manner and in accordance with best practice, with high quality reporting both to regional and UK networks.
  • Coordination and planning of DBT team events, including close liaison with colleagues and wider Embassy events teams to ensure that planning and logistics are set and executed efficiently.
  • Develop and maintain an effective contact management system, ensuring DBT team event lists and assets are correctly recorded and updated.
  • Coordination of logistic arrangements for DBT-led VIP visits, including air travel, accommodation, surface transport and restaurant bookings.
  • Delivery of effective internal and external communications, including social media output relating to DBT team events and visits and effective use of centrally sourced DBT marketing.
  • Support to ensure that the range of corporate functions including monitoring, evaluation and reporting of annual targets, team responsibilities and resources are dealt with in a timely and effective manner.

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager or head of section. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy's emergency planning and any other response to a crisis.

Candidates will need to demonstrate the following Key Behaviours and Diversity & Inclusion during the interview:

Key Behaviours
  • Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
  • Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
  • Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
  • Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
Diversity And Inclusion

The British Embassy Doha has a zero-tolerance approach to any form of bullying, harassment or discrimination and is fully committed to ensuring a safe and inclusive work environment for all. We are committed to valuing diversity and to equality of opportunity. Our aim is to create and promote an environment in which all staff are treated fairly and with respect and feel able to contribute to the best of their abilities.

#J-18808-Ljbffr

  • Executive Assistant, Strategic Planning and Coordination

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Department for Business and Trade Full time

    The Department for Business and Trade plays a crucial role in representing British interests abroad. As an Executive Assistant, Planning and Coordination, you will provide critical support to the Deputy Director in ensuring the smooth operation of the DBT team in Doha.Key ResponsibilitiesCoordinate planning and logistics for DBT events, including event...

  • Executive Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar HEC Paris in Qatar Full time

    Bachelor of Business Administration (Management)Nationality: Any NationalityVacancy: 1 VacancyJob DescriptionFull-time position reporting to the Senior Executive Director (S.E.D.)The Executive Assistant to the S.E.D. provides high-level administrative support to the S.E.D., overseeing institutional and transversal projects and serving as an essential...

  • Business Development Executive

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Genesis Executive Full time

    We are seeking a highly skilled Business Development Executive to join our team at Genesis Executive.About the RoleThis is an exciting opportunity for a seasoned sales professional to develop and execute comprehensive business development strategies that drive revenue growth. As a Business Development Executive at Genesis Executive, you will be responsible...

  • Executive Assistant

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Full time

    We are seeking a highly organized Executive Assistant with an IT background to provide administrative and technical support to senior executives.The ideal candidate will combine strong organizational skills with a solid understanding of IT concepts,Key Responsibilities :Provide high-level administrative support, including managing calendars, scheduling...

  • Executive Office Coordinator

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Mackenzie Jones Full time

    Mackenzie Jones is recruiting an Executive Office Coordinator to support our CEO in our Doha office.About the Role:You will provide administrative support, including scheduling appointments, coordinating travel, and managing calendars.Prepare internal and external correspondenceScreen incoming mail and phone callsRedirect correspondence and callers to the...

  • Senior Executive Assistant

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Mackenzie Jones Full time

    Mackenzie Jones is seeking an experienced Administrative Support Specialist to join our team in Doha.About the Role:This is an exciting opportunity to work closely with our CEO and provide exceptional administrative support.You will prepare presentations, graphs, and statistics for company executives.Schedule appointments, coordinate travel, and manage...

  • Executive Office Coordinator

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

    Job DescriptionWe are looking for a highly skilled Executive Office Coordinator to join our team at Tanqeeb. The successful candidate will be responsible for managing information flow, coordinating meetings, and maintaining efficient departmental activities.Key Responsibilities:Collaboration and Communication: Collaborate with senior management and...

  • Planning Engineer

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar MARGS Manpower and Career Solutions Full time

    MARGS Manpower and Career Solutions Doha, Qatar6 days ago Be among the first 25 applicantsMARGS Manpower Services is a global human resources provider offering recruitment services to foreign employers. Our experienced team specializes in executive search, selection, recruitment, assessment, and consulting. We also assist students in choosing their...

  • Executive Assistant to CEO

    4 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

    The Executive Assistant to Chief Executive Officer provides high-level administrative support including but not limited to coordinating the CEO's schedules and meetings, conducting research, collecting highly confidential and sensitive information, receiving visitors, handling local and international travel arrangements, in addition to maintaining a proper...

  • Executive Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Adam Star Trading and Contracting Full time

    Role : Oil & Gas Application EngineerFull / Part-time :Build a career with confidenceCarrier Global Corporation, global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries....

  • Executive Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Adam Star Trading and Contracting Full time

    Role : Oil & Gas Application EngineerFull / Part-time :Build a career with confidenceCarrier Global Corporation, a global leader in intelligent climate and energy solutions, is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries....

  • Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Levante Holding Full time

    The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the executive team. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:Provide high-level administrative support to...

  • Executive Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar taameergroup Full time

    The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the executive team. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:Provide high-level administrative support to...

  • Sales Coordinator Assistant

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Echelonix Full time

    Echelonix is the world's largest family of luxury hotels, taking pride in being genuine ambassadors of the InterContinental brand.Our mission is to be the best organization. We look for individuals who are passionate about providing genuine heartfelt care to our guests, colleagues, owners and communities.We are seeking an experienced Event Planning...

  • Executive Assistant

    3 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Gas Exporting Countries Forum (GECF) Full time

    The Gas Exporting Countries Forum (GECF) seeks a highly skilled Executive Assistant to join its Administration and Finance Department. In this role, you will provide administrative support to the department head and contribute to the organization's financial integrity.The ideal candidate will have a university degree in a relevant field and 5 years of...

  • Senior Program Administrator QAT

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Cubic Full time

    Senior Program Administrator QAT page is loadedSenior Program Administrator QATLocation: DohaTime Type: Full timePosted On: Posted 5 Days AgoEnd Date: March 25, 2025 (22 days left to apply)Job Requisition ID: REQ_43803Business Unit: Cubic DefenseCompany Details:When you join Cubic, you become part of a company that creates and delivers technology solutions...

  • Executive Assistant

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Banyan Group Full time

    Join to apply for the Executive Assistant role at Banyan GroupCompany DescriptionBe a part of the mosaic team, located in the heart of Mushaireb, Banyan Tree Doha offers an urban retreat that blends unparalleled luxury with modern comfort and architectural marvels. Our property offers a unique blend of Eastern and Western hospitality in an atmosphere of...

  • Executive Assistant

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

    Job ResponsibilitiesCollaborating with managers and concerned personnel for fluent conduct of departmental activities.Developing a flawless record management system to maintain secure storage of the organization's critical data.Manage and maintain schedules, appointments and travel arrangements as needed.Utilizing digital solutions to create routine reports,...

  • Executive Assistant

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar MENA Recruit Pty Ltd Full time

    The CompanyThe company is recognised as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions organisational design and performance improvement. The RoleTo provide comprehensive administrative, secretarial and organisational support to an allocated Partner within the...

  • Comprehensive Test Planning Specialist

    1 day ago

    Doha, Baladīyat ad Dawḩah, Qatar Fusion Outsourcing and Services Full time

    Fusion Outsourcing and Services is looking for a Software Testing Expert to join their team. This role involves developing and executing comprehensive test plans, leading and coordinating testing efforts, and ensuring the quality and reliability of software products.The ideal candidate will have strong analytical skills, attention to detail, and excellent...