F&B Administrative Assistant

3 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Four Seasons Hotels and Resorts Full time

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location :

Indulge in a glamorous beachfront home at Four Seasons Resort and Residences at The Pearl-Qatar – offering a new Four Seasons experience in Doha. Whether for a short vacation or a long-term stay, enjoy residential comfort in our expansive apartments and residences, each with a full kitchen and breathtaking views of the city or sea. Connect to the lively social scene at our seven restaurants and bars, soon to showcase Joël Robuchon, and enrich your lifestyle at our Loulou Spa, the beach and pools. Intuitive Four Seasons service sets the new standard for luxury beachfront living in Doha.

About the role

Food and Beverage Admin Assistant is responsible for providing secretarial, clerical and support for not only F&B Management but also general F&B operations. You are responsible for working in all areas of Food and Beverage as needed to deliver an excellent Guest and Member experience.

What you will do

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Responsible for attending weekly meetings and distributing the minutes, answering phones, compiling data and analysis.
  • Responsible for effectively providing administrative and clerical support to F&B division.
  • Must have great organizational skills and attention to detail.
  • Provides administrative support to ensure efficient operation in the office.
  • Answers phone calls, schedules meetings and assists visitors and applicants.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports the team by performing tasks related to organization and strong communication.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
  • Contributes to team effort by accomplishing related results as needed.
  • Communicates with guests and employees using a positive and clear speaking voice.
  • Listens to understand requests, responds with appropriate actions, and provides accurate information.
  • Complies with Four Seasons' Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
  • Works harmoniously and professionally with co-workers and supervisors.

What you bring

  • 2-4 years of experience in a related field.
  • Excellent command of English, Arabic is an advantage.
  • Service Passion for Luxury Hospitality and have an eye for detail.

What we offer :

Opportunities to build a successful career with global potential.

Unique strong culture - diversity of 50 different nationalities.

Living accommodation in a high-quality, well-resourced apartment.

Excellent Training and Development opportunities.

Employee Recognition Programs.

Complimentary nights at FS Hotels Worldwide.

Paid home leave tickets.

Complimentary meals in employee restaurants.

Free transportation to work.

Medical coverage

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.

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