Administrative Assistant

6 days ago


Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

Provide administrative and secretarial assistance to Transport function while ensuring proper documents and records are maintained for the work carried out in the function.

Accountabilities

Key Accountabilities :

  1. Implement rules and regulations pertaining to transport function so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.
  2. Receive transport requests through various channels (e-mail, telephone, radio etc.) and schedule, plan and execute duty roster for Drivers.
  3. Update system records and co-ordinate with Account / HR and other Departments on matters related to the transport function. Create and maintain various documents and records as required in the SAP and other filing systems.
  4. Draft and issue of memos and circulars as necessary.
  5. Provide administrative support to various stakeholders in the department.
  6. Maintain proper filing of all documents handled in the department (system records and manual as required).
  7. Keep the office stationery and monitor usage.
  8. Coordinate with other departments on administrative or transport matters or as instructed by supervisors.
  9. Perform the duty as document controller for technical documents like bids, specifications, invoices etc. held by the departments and make records easily available during internal and external audits.
  10. Data entry work (MR, Receipts, and Stock adjustment) related to SAP / material inventory System.
  11. Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
  12. Perform other secretarial and clerical duties or assignments as directed.
Key Result AreasInteractions and Working Relations

Internal: All staff in the department and other sections.

Purpose: Coordination and communication on matters related to the department function.

External: Nil

Purpose: Nil

Qualifications, Experience and Job Skills

Qualifications:

  • Knowledge of SAP & Office software.
  • Graduate in any discipline.

Experience:

  • Clerical & administrative experience in a large commercial & business set-up. Experience in transport companies would be desirable.
  • 4 years experience.
Job Specific Competencies

II. Technical Competency:

  • Language Skills:
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