Ship Agency Operations Supervisor

3 weeks ago


Doha, Qatar MiLaha Full time

• Represent Milaha agency for thevarious monthly meetings with Port Authorities
•Liaise with Port, Customs authorities for obtaining vesselsuitability approvals, Port clearances to call at the Port, andmake sure that vessel carry necessary documents and followoperation requirements
• Prepare ProformaDisbursement Account (PDA) details for all Agency vessels andforward to Shipping Accounts to provide PDA to theprincipals
• Coordinate and liaise with Financeto ensure all port charges/funds received from principals andapprove berthing schedule accordingly
•Negotiate and communicate with charters & principalsregarding the Port charges, Agency charges and confirm vesselagency appointment
• Negotiate with Portoperators on behalf of charters and principals for theclarification, fixation of various charges & other issuesrelated to the cargo operations
• Plan, notifyand coordinate with Liners, Principals & Masters for vesselpre-calling arrangements and smooth vessel operations withoutdelays
• Attend RORO Lines safety awarenessmeeting & deliver Milaha presentation
•Fully responsible for the implementation, conducting &feedback of safety regulations instructed by the Agency RORO Linesfor their cargo operations
• Coordinate withprincipals and arrange necessary requirements such as crew change,Medical assistance, shore leave, gate passes, etc. throughcoordinating with Crew Handling section
•Coordinate with Terminal to arrange pilot for a smooth berthing andas well as sailing out the vessel on timelymanner
• Responsible for operation planning andmonitoring to prevent cargo claims and vessel damageclaims
• Process all documentation with claimsdepartment as required
• Review stowage (andsecuring and lashing plans if applicable) made vessel planner withassigned Port Captain and/or Master with harbour authorities& Sr. Cargo controller (Port)
•Responsible for preparing Vessel forecast reports and Sailingschedules
• Arrange after sail reports toPrincipals and follow up with them for the status of finaldisbursement payments
• Maintain relationshipswith carrier vendors and consistently resolve customerissues
• Provide recommendations on newsubordinate hires and ensure the availability of all resourcesrequired to perform assigned tasks andactivities
• Supervise subordinate staff, assignwork activities, monitor performance and reviewresults
• Act as a coach to subordinates,identify their training and career development, recommend trainingcourses and follow-up on their personnel records such astimesheets, discipline, vacations, leaves andabsenteeism
• Perform job related duties asassigned


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