Administration Assistant

5 hours ago


Doha, Qatar Nakilat Full time

**Job Summary and Purpose**:
Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.

**Accountabilities**:
**Key Accountabilities**:

- Prepare business letters and memos as directed by the Shipbuilding Director or designee.
- Responsible for administration of processing items through the Management of Change system and maintaining the project log.
- Assist in compilation of the project weekly activity report.
- Maintain department files and records. Index and maintain all records and ensuring all records held are retrievable.
- Maintain an adequate stock of standard office supplies on-hand to permit efficient office operation, and the contact points for ordering special supplies when needed.
- Maintain staff attendance and leave records.
- Maintain department contact lists, including vendor/maintenance organizations who may be contacted for the repair and/or replacement of office equipment.
- Assist in making travel arrangements for staff personnel as may be needed.
- Assist in maintaining a smooth flow of communications with other entities in the shareholder organizations as directed by the Shipbuilding Director.
- Track and updates the project administration budget, including the office budget and site budgets.
- Assist with all schedule coordination efforts to ensure issues at all phases of the project through vessel delivery are addressed in a timely manner.

**Generic Accountabilities**:
**Safety, Health, Environment & Quality (SHEQ)**:

- Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

**Policies, Systems, Processes & Procedures**:

- Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

**Others**:

- Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.

**Qualifications, Experience and Job Skills**:
**Qualifications**:

- High school education (or higher), with some technical familiarity.

**Experience**:

- Minimum two (2) years’ experience as a secretary/administrative assistant in a technical project environment, preferably the oil and gas industry or with a ship owner/operator, responsible for the design and construction of large vessels.
- Some knowledge of ships and marine nomenclature.

**Job Specific Skills**:

- Excellent written and spoken English language skills.
- Proficient in the use of word processor, spreadsheet, and presentation software (especially Microsoft Word, Excel, and PowerPoint), including the ability to prepare professional reports and presentations.
- Ability to work with figures and to present summary figures in a clear, concise manner.

**Administration Assistant**:

- Department:
- City:

**Job Segment**:Administrative Assistant, Project Manager, Administrative, Technology



  • Doha, Qatar Elite Projects Full time

    Administrative Assistant (with Accounting Experience) **Responsibilities**: Administrative Support: Provide general administrative support to the team, including scheduling meetings and managing correspondence. Accounting Tasks: Assist with bookkeeping tasks, including maintaining financial records, processing invoices, and managing accounts...


  • Doha, Qatar Blue Black Properties Full time

    Looking for Female Administrative Assistant - ADMINISTRATIVE ASSISTANT* **Job Types**: Full-time, Contract **Salary**: QAR3,000.00 - QAR3,500.00 per month **Education**: - Bachelor's (preferred) **Experience**: - Admin Assistant: 1 year (preferred) **Language**: - English (preferred)


  • Doha, Qatar Park Hyatt Doha Full time

    Summary x - You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible to provide strong and efficient administrative support to the department.**Qualifications**:


  • Doha, Qatar Human Capital Group Full time

    Key Accountabilities: - Provide over-all administrative and logístical support to the Facilities Services Section of the Administration Services Department. - Prepares and updates all facility management and support services reports and maintain an archive of all services documentation. - Assists in implementation of company policies and procedures related...


  • Doha, Qatar Brand Center Group Full time

    We are looking for an Administrative Assistant who will provide administrative support to ensure the efficient operations at the office. **Job Duties & Responsibilities **:. - Answer phone calls, schedule meetings and support visitors. - Complete operational requirements by scheduling and assigning administrative projects. - Carry out administrative duties...


  • Doha, Qatar Vistas Global Full time

    We are looking for administrative assistant to join our dynamic team! **KEY ROLE ACCOUNTABILITIES** - Performs general administrative functions including calendar management, electronic records management, faxing, reception, maintain office systems to maximize efficiency - Answers and screens incoming inquiries and responds appropriately - Assists in report...


  • Doha, Qatar Applab Software Trading Full time

    A Leading Software Company in Qatar is hiring an **Administration **Assistant.** **Requirements**: - 1 to 2 years of experience in same field is required. - Must be **Bilingual**: - Locally available in Qatar. **Role & Responsibilities**: - Filing and handling all company documents. - Subscriptions management. - Company property management. - Handles...


  • Doha, Qatar Facilities Management and Maintenance (FMM) Full time

    **Administrative Assistant Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Screening phone calls and routing callers to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings,...


  • Doha, Qatar Abraj Qatar Group Full time

    Abraj Qatar Group is looking for an Administrative Assistant: Female, with excellent English and Arabic skills must have experience in the Administrative field, must be in Qatar with NOC willing to start as soon as possible Salary to be discussed upon interview **Job Types**: Full-time, Contract Contract length: 24 months **Salary**: QAR4,000.00 -...


  • Doha, Qatar Vistas Global Full time

    **We are looking to hire a qualified Senior Administrative Assistant to join our dynamic team.** - Organizing and scheduling appointments, planning meetings, and taking detailed minutes. - Contribute to the company by performing a variety of administrative and clerical tasks and handling administrative requests and queries addressed to the department. -...


  • Doha, Qatar McDermott Full time

    **Company Overview**: People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us. Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea...


  • Doha, Qatar Zawaya Real Estate Full time

    Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Assist higher management. - Completes operational requirements by scheduling and assigning administrative projects and...


  • Doha, Qatar 4A Global Career Full time

    We are currently seeking a detail-oriented Administrative Assistant with experience in facilities management to support our operations and enhance our workplace efficiency. **Key Responsibilities**: - **Administrative Support**: Provide comprehensive administrative assistance, including managing schedules, coordinating meetings, and preparing documentation...


  • Doha, Qatar Blueprint Full time

    **About the Job**: - A leading construction company in Qatar is looking for an Administrative Assistant - Minimum 2 to 3 years experience - Experience in the construction industry is an advantage **Responsibilities**: - Copy, scan and store documents - Check for accuracy and edit files - Prepare gate passes for employees - Issue LPO and follow up the...


  • Doha, Qatar Candidzone Full time

    **POSITION - ADMINISTRATIVE ASSISTANT(oil and gas experience preferred)** Free visa with valid QId Project Duration - 12-24 months Project Location - RLIC Work Days, Hours - 6 days, 10 hours Experience - Strong prior experience with Accounting, Billing, other Admin-related tasks. Skills - good communication, English, MS Office, Outlook,...


  • Doha, Qatar BOEING Full time

    At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for...


  • Doha, Qatar Tabeeb Care Medical Services Full time

    Nurse Administrative Assistant duties and responsibilities include providing administrative services and support to the clinical team, and act as a point of contact for other care providers. Other job duties include keeping up established ethical and legal standards for job performance, attending administrative personnel meetings, and developing new employee...


  • Doha, Qatar Tabeeb Care Medical Services Full time

    Nurse Administrative Assistant duties and responsibilities include providing administrative services and support to the clinical team, and act as a point of contact for other care providers. Other job duties include keeping up established ethical and legal standards for job performance, attending administrative personnel meetings, and developing new employee...


  • Doha, Qatar NeXTfairs LLC Full time

    To work with teams, oversee the operations within the company, manage groups, coordinate with management, and engage in planning to meet company and project needs. Organising workflow and ensuring that employees understand their duties or delegated tasks. - Providing general administrative support to the office or department. - Assisting with day-to-day...


  • Doha, Qatar Nakilat Full time

    Start**Please wait...** **Administrative Assistant (QFAB)**: - Job Requisition No.: 21483- Category: Shipyard**Experience**: Required 2 years of experience as an administrative role or similar **Qualification** Preferred Diploma/Degree in Business Administration or a related field is preferred. Relevant certifications such IOSH Managing Safely may be...