Administration Coordinator
2 weeks ago
An Administration Coordinator (Culinary) will coordinate, oversee and perform administrative support for the Culinary Director and Culinary department, and serve as the primary point of operational and administrative contact.
**What will I be doing?**
As Administration Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Administration Coordinator will perform the following tasks to the highest standards:
- Manage the Departmental schedule
- Handle all calls and appointments, courteously and promptly
- Provide accurate management of all documentation and maintain a systematic filing system
- Assist with the coordination of special projects, including scheduling and follow-up
- Arrange accommodation and flights for the Manager business travel
- Any other ad hoc tasks as requested by Manager(s)
- Excellent ability to multi-task and remain calm under pressure
- Strong follow up and excellent attention to detail
- Ability to consistently meet deadlines
- Excellent interpersonal skills to communicate with all levels of management and employees
- Excellent organizational skills
- Administer payroll records and vacation schedules for culinary colleagues
- Assist with the scheduling of chefs in all kitchens
- screening
- Coordinate departmental trainings, seminars and competitions
- Assist with food costing and development of menu items in both restaurants and banquets
- Prepare and update Food Hygiene and Health & Safety records
- Read, sort and route incoming mail and interoffice documents
- Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials
- Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members
- Order, distribute and coordinate inventory office supplies as required
- Maintain and organize in a professional manner, personal workspace and shared department spaces such as copy and supply rooms
- Coordinate departmental and management team meetings
- Communicate company policies, procedures and processes as applicable
- Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
- Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
- Assist stewarding department with administrative duties as needed
**What are we looking for?**
A Administration Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow;
- A passion for providing great service
- Organized and accurate in every respect
- Ability to multi-task efficiently while still meeting deadlines
- Proficiency with computers and computer programs, including Microsoft Office, Outlook, PowerPoint, Excel
- Tertiary qualifications, or other collegiate-level degree, not required but preferred
- Demonstrated ability to build effective internal and external hotel relationships
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all
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