Facility Managment Coordinator

5 days ago


Doha, Qatar Al Deera Commercial Real Estate - Qatar Full time

Job Title: Facility Management Coordinator

Location: Al Deera Commercial real estate Co.

Department: Facilities Management

Reports To: Property Manager/assistant property manager

Job Summary:
Key Responsibilities:

- Lease Administration
- Prepare and Review Lease Documents: Ensure lease agreements are accurately prepared, including terms, conditions, and rent schedules, and ensure all documents comply with applicable laws and regulations.
- Lease Renewals: Track lease expiration dates and initiate lease renewal processes with tenants, ensuring smooth transitions.
- Lease Documentation Management: Organize and maintain records of leases, amendments, and correspondence for easy access and compliance
- Tenant Relations
- Marketing & Advertising
- Leasing & Showing Properties
- Maintenance Management
- Manage buildings, villas, and equipment maintenance schedules.
- Respond to urgent maintenance calls promptly.
- Emergency Preparedness:

- Prepare for emergencies by creating building evacuation and other action plans.
- Equipment and Supplies Management:

- Manage equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment, and climate control.
- Vendor and Supplier Liaison:

- Liaise with vendors and suppliers on behalf of senior managers.
- Reporting and Supervision:

- Report regularly to the Property Manager.
- Supervise cleaning crews and maintenance workers.
- Documentation and Budgeting:

- Document processes and maintain accurate maintenance records.
- Monitor maintenance budget spending and maintain accurate records of facility operations, maintenance schedules, and compliance documentation.
- Prepare reports and presentations on facility management activities for senior management.

Qualifications:

- Bachelor’s degree in hospitality, Business Administration, or a related field preferred.
- 2-4 years of experience in facility management or a related role, preferably in a residential compound or similar setting.
- Strong understanding of building maintenance systems and procedures.
- Proficiency in facility management software.
- Excellent organizational and project management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of safety regulations and compliance requirements.
- Budget management experience is a plus.

Working Conditions:

- Operation, with frequent visits to various locations within the compound.
- Occasional after-hours work may be required for emergencies, project deadlines.

Application Process:
Pay: From QAR4,500.00 per month



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