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Secretary / Office Assistant / Document Controller

1 month ago

Doha, Qatar Rise Group and Partners Full time

Job Title**:Secretary / Office Assistant / Document Controller**

** ONLY APPLICANTS CURRENTLY LOCATED IN QATAR WILL BE SCREENED FOR THIS ROLE **

Starting salary**:QAR 3,700 (Full package / All in; based on experience)**

**Job Overview**: We are currently seeking a versatile and organized individual to join our team in the role of Secretary / Office Assistant / Document Controller. This multifaceted position plays a pivotal role in supporting our administrative functions and ensuring efficient document management.

**Responsibilities**:

- Provide administrative support to management and staff, including scheduling appointments, managing calendars, and handling correspondence.
- Answer and direct phone calls, take messages, and greet visitors in a professional manner.
- Assist in various office tasks, such as filing, photocopying, scanning, and faxing documents.
- Order office supplies and maintain inventory levels to ensure smooth operations.
- Organize and maintain physical and electronic document filing systems.
- Ensure proper documentation of incoming and outgoing correspondence, reports, and records.
- Enter data accurately and efficiently into databases, spreadsheets, and other digital platforms.
- Verify data for completeness, accuracy, and consistency.
- Prepare meeting agendas, take minutes, and distribute meeting materials as needed.
- Coordinate logistics for meetings, including room setup, catering arrangements, and equipment setup.
- Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.
- Serve as a point of contact for internal and external inquiries, providing assistance and information as required.
- Handle customer complaints or issues with professionalism and empathy.

**Qualifications**:

- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience in a similar role, preferably in an office environment.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Familiarity with document management systems and data entry software is a plus.

**Salary**: From QAR3,700.00 per month

Application Question(s):

- In which country are you currently located?
- If selected, how soon can you join our company after signing an offer letter? Give minimum number of days.
- Which country are you from? (Nationality)
- What is your age right now?
- Have you read and confirm the job description and or the salary details for this role?
- Did you work in Food and Beverage / Hospitality industry before? Yes or No? If Yes, in which country and what was the name of that company?
- In a scale of 1 to 10, how do you rate your MS Excel knowledge and skills? ___
- Did you work as an Document Controller / Data Entry before? Yes or No? If Yes, in which country and what is the business of that company?
- Did you work as a Secretary / Office Assistant before? Yes or No? If Yes, in which country and what is the business of that company?

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