Administrative Assistant/document Controller

7 days ago


Doha, Qatar Al Faisal International Business & Security Services Full time

_Key Responsibilities:_
- Good understanding of office administration processes and practices
- Ability to interface and interact with Management and Client Representatives at all levels
- Experienced in the production of detailed documents/reports
- Produce reports on documentation and progress as requested
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Contribute to compilation of final project dossiers, as-built portfolios and archiving
- Liaising and providing administrative assistance to the Project and Engineering Dept., as well as all team members, as required
- Create and provide monthly reports as required
- Arrange meetings and record minutes when required
- Liaise with client for the submission of quality control documents and permits
- Maintain accurate filing system for project letters, reports, etc.
- Preparing spreadsheet(s) and maintaining databases and logs, as required by the Project
- Administrating and maintaining SharePoint, Project Workspaces, Project Drives and hard copy file systems as required
- Maintaining consistency in project documentation for format and content, including editing and proofreading documents
- Monitor progress of in-house and Client reviews of technical data
- Where required, input progress information (received from discipline engineers) at regular intervals as specified by the project)
- Ensure master drawing files are kept up to date with latest revision
- Ensure that stationery levels are maintained

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative Assistance: 2 years (preferred)
- Document Controller: 2 years (preferred)



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