Administrative Coordinator

4 weeks ago


Doha, Qatar Parkview pet Center Full time

A background in healthcare or similarly demanding industries is highly valued, as it demonstrates adaptability to fast-paced and detail-oriented work.

Key Responsibilities:

- Procurement and Vendor Management:

- Handle supply orders for clinic operations, retail, and grooming.
- Negotiate with vendors to secure cost-effective deals and timely deliveries.
- Maintain accurate records of purchases and inventory.
- Organizational and Administrative Tasks:

- Streamline office workflows, implement paperless systems, and organize documentation.
- Coordinate with teams to track tasks, deadlines, and progress.
- Prepare reports and summaries to support management decisions.
- General Support:

- Assist with light bookkeeping, including managing invoices and receipts.
- Support marketing efforts by coordinating with agencies and tracking campaigns.
- Address day-to-day operational challenges with a proactive mindset.

**Requirements**:

- Strong organizational and multitasking skills.
- Proficiency in Microsoft 365 (Excel, Teams, SharePoint) and paperless tools (e.g., Adobe Sign).
- Background in healthcare, veterinary, or other demanding environments is highly preferred.
- Excellent communication, negotiation, and problem-solving abilities.
- A proactive attitude and willingness to take initiative in a dynamic role.
- Must be comfortable working around animals (cats, dogs, etc.).

Preferred Skills (but not mandatory):

- Experience in procurement, marketing coordination, or office management.
- Familiarity with bookkeeping and financial documentation.
- Previous experience implementing digital solutions or paperless systems.

What We Offer:

- A dynamic and animal-friendly workplace where no two days are the same.
- Opportunities to lead modernization projects and develop your skill set.
- Competitive salary based on skills, experience, and performance.

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

Pay: QAR4,000.00 - QAR8,000.00 per month

Application Question(s):

- What software and tools are you proficient in?
- re you comfortable working in a veterinary clinic with animals present (e.g., cats and dogs)?
- Are you willing to work flexible hours, including after-hours or night shifts when necessary?
- Have you implemented paperless systems (e.g., Adobe Sign or similar tools) in a workplace before?
- How many years of experience do you have in IT, systems management, or workflow optimization?
- How would you rate your proficiency with Microsoft 365 tools?

**Location**:

- Doha (required)

Application Deadline: 26/11/2024
Expected Start Date: 01/12/2024



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