Executive Secretary

3 weeks ago

Doha, Qatar Souq Al Baladi Group Full time

Executive secretarial work for the executive council of the company

**Responsible for the following**:

- Preparing the agenda for the Executive Board, assisting in planning appointments for members of the Board, organizing Executive Board meetings, recording, and archiving meetings, and ensuring easy access to all of this by the Board members.
- Make, receive, and forward phone calls as requested.
- Dealing with incoming and outgoing letters and arranging them according to priorities.
- Preparing and processing travel arrangements for members of the Executive Board.
- Dealing with confidential documents and ensuring that they remain secure.
- Writing, printing, and sending the letters required by members of the Executive Board in both Arabic and English.
- Monitoring office supplies and negotiating with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records and ensure information is organized so that it is easily accessible.
- Conduct research and prepare presentations and reports when requested.
- Organizing internal bookings for meeting room use and arranging with different managements to set priorities.
- Arranging the agenda of annual events related to the company's work and its various geographical areas and arranging lists of congratulations and various telegrams for clients and others, in coordination with members of the Executive Board.
- Building a record of clients and dealers with the company and classifying them.

**Tasks**
- Using the company's database related to the nature of the work.
- Communicate with suppliers of office services within the limits of the nature of the work.

**Authorities**
- Responsibility for carrying out all the above tasks.
- Responsibility for archive files, reports, and meetings of the Executive Board.
- Responsibility for the company's incoming and outgoing mail, congratulatory messages, and various telegrams.
- Responsibility for following quality systems in the implementation of various projects.
- Responsibility for adhering to the company's strategic values stated in its strategic vision.

**Responsibilities**
- Gender of the applicant**:female**.
- She must have a bachelor's degree in a major close to the nature of the company's work and the tasks required of it.
- Professional practical experience of not less than 3 years in executive secretarial positions, preferably in the State of Qatar and the Gulf region in general.
- It is preferable - but not a requirement - to obtain training courses in the field of secretarial and office work.
- Proficiency in using MS Office programs.
- Good knowledge of managing office work.
- Research and reporting skills.
- Integrity and confidentiality in dealing with information.
- Being courteous inside the company, with its employees, and outside it, in front of its customers and its external environment.
- Bilingual, full proficiency in Arabic and English at least, is a must.
- Effective communication skills.
- Commitment to public morals and values of our Islamic and Arab societies.

**Qualifications & Characteristics**

**Salary**: QAR4,000.00 - QAR5,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

  • Executive Secretary

    4 weeks ago

    Doha, Qatar Premium Solutions Consultancy Full time

    Executive Secretary We are seeking an experienced and professional Executive Secretary to join our team at Premium Solutions Consultancy. As an Executive Secretary, you will be responsible for providing high-level administrative support to our executives and managing their schedules and communications. You will also handle confidential and sensitive...

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Premium Solutions Consultancy Full time

    Executive SecretaryWe are seeking an experienced and professional Executive Secretary to join our team at Premium Solutions Consultancy. As an Executive Secretary, you will be responsible for providing high-level administrative support to our executives and managing their schedules and communications. You will also handle confidential and sensitive...

  • Executive Secretary

    2 weeks ago

    Doha, Qatar Gold Leaf Consultants Full time

    A leading semi-government company in Qatar is actively seeking a dynamic and qualified individual for the position of Executive Secretary. This role involves providing essential support to directors within their respective companies. **Major Responsibilities**: As an Executive Secretary, the primary duties include: - Maintaining agendas - Planning...

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar People Dynamics Full time

    About the job Executive Secretary (CEO Office)Hello Concern,We are looking for executive secretary for the CEO office with following qualifications:5+ years' experience as an Executive Secretary (Semi or government experience is must).Bachelor's degree.Professional in MS office.High/ Fluent Englishcommunication skills.Business writing skills.Experience in...

  • Executive Secretary

    2 months ago

    Doha, Qatar Al Aali International Full time

    **Position: Executive Secretary** **Requirements**: - Bachelor's degree in Business Administration, Secretarial Studies, or equivalent. - Proven experience as an executive secretary, executive assistant, or similar role, preferably in a corporate environment. - Excellent organizational and time management skills with the ability to multitask and prioritize...

  • Executive Secretary

    2 months ago

    Doha, Qatar Target Trading & Contracting W.L.L Full time

    **Job Brief** We are seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team. You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently. **Responsibilities**: - Organize and...

  • Executive Secretary

    1 day ago

    Doha, Qatar Target Trading & Contracting W.L.L Full time

    **Job Brief** We are seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team. You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently. **Responsibilities**: - Organize and...

  • Executive Secretary

    2 months ago

    Doha, Qatar Vistas Global Full time

    We are looking to hire an **executive secretary** with exceptional administrative and clerical skills. **Female preferred** **ArabNationalities preferred** **Must have knowledge in Arabic, English and French** **Salary: 5000 - 8000 (Depends upon Experience)** **Responsibilities**: - Performing accurate research and analysis. - Coordinating arrangements,...

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Qatar Full time

    Our client in Qatar islooking to hire Executive Secretary-FemaleRequirementsBachelors degree in any related field Provenexperience as an executive secretary Must bebilingualData entry, maintenance, and documentarchivingArranging and organizing appointments, meetingsand conferencesPreparing reports and submitting them tomanagement

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Qatar Full time

    Our client in Qatar is looking to hire Executive Secretary- FemaleRequirements Bachelors degree in any related field Proven experience as an executive secretary Must be bilingualData entry, maintenance, and document archivingArranging and organizing appointments, meetings and conferencesPreparing reports and submitting them to management

  • Executive Secretary

    2 months ago

    Doha, Qatar Management Solutions International MSI Qatar Full time

    Our client in Qatar is looking to hire Executive Secretary- FemaleRequirements▪️ Bachelors degree in any related field▪️ Proven experience as an executive secretary▪️ Must be bilingualData entry, maintenance, and document archivingArranging and organizing appointments, meetings and conferencesPreparing reports and submitting them to management

  • Executive Secretary

    4 weeks ago

    Doha, Qatar Candidzone Full time

    We are hiring! **Executive Secretary** - 10+ Years relevant Experience - Preferably having experience working in Engineering Consultancy Company - Proficient in the English (writing and speaking) - Mandatory - Professional in using Microsoft (Excel, Word and PowerPoint) - Mandatory - Must Have valid QID, transferable Visa With NOC - Immediately...

  • Executive Secretary

    7 days ago

    Doha, Qatar TALEB GROUP Full time

    Now Hiring! - **Executive Secretary**_ **Job Location**: Doha, Qatar **Requirements**: 1. Good communication skills 2. Well versed in English (spoken/written) **Salary**:Qrs. 2,000 - 2,500/month Pay: QAR2,000.00 - QAR2,500.00 per month **Education**: - Bachelor's (preferred) **Experience**: - Secretary: 2 years (preferred) **Language**: - English...

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Al Aali International Full time

    Position: Executive SecretaryRequirements: Bachelor's degree in Business Administration, Secretarial Studies, or equivalent. Proven experience as an executive secretary, executive assistant, or similar role, preferably in a corporate environment. Excellent organizational and time management skills with the ability to multitask and prioritize tasks...

  • Executive Secretary

    3 days ago

    Doha, Qatar In Q Enterprises Full time

    **Responsibilities**: - Effectively manage and coordinate the CEO's schedule, ensuring optimal use of time. Schedule and organize meetings, conferences, and travel arrangements. - Maintain an organized and up-to-date filing system for both electronic and physical documents. - Conduct research and compile data to prepare reports and presentations. Prepare...

  • Executive Secretary

    6 days ago

    Doha, Qatar Al wakeel group Full time

    Job Role: Executive Secretary Location: Qatar Key Responsibilities: Provide high-level administrative support to executives and management. Manage schedules, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain efficient filing systems and document management. Coordinate meetings, events, and...

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Target Trading & Contracting W.L.L Full time

    Job BriefWe are seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team.You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently.Responsibilities: Organize and coordinate the daytoday...

  • Executive Secretary

    3 weeks ago

    Doha, Qatar Qatar National Bank Full time

    Role Summary The role of the Executive Secretary is primarily to support the General Manager in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Executive Secretary is to ensure that the good image of QNB is enhanced through efficient and timely...

  • Executive Secretary

    2 months ago

    Doha, Qatar Elegancia Services Full time

    Hiring Executive Secretary - Bilingual (English-Arabic) - Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements. - Manage communication channels and respond to correspondence appropriately on behalf of the executives. - Prepare and distribute internal and external documents, including...

  • Executive Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar That's Living Group Full time

    SummaryThe Executive Secretary is a key member of the executive office, providing administrative support and strategic assistance to the executive. This position requires strong bilingual skills in English and Arabic, as well as excellent organizational and communication skills. The Executive Secretary is responsible for handling confidential and sensitive...