Facilities Administrator

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar BSL - BAE Systems Strategic Aerospace Services WLL Full time
Job Title: Facilities Administrator

At BSL - BAE Systems Strategic Aerospace Services WLL, we are seeking a highly skilled and experienced Facilities Administrator to join our team. The successful candidate will be responsible for the day-to-day operations of all Technical Institute facilities, MEP systems, and infrastructure.

Key Responsibilities:
  • Conduct daily checks on all critical MEP systems and report any issues promptly to your line manager and QAF Maintenance for rectification.
  • Ensure any reactive maintenance/repair tasks required are documented, reported, and rectified in a timely manner.
  • Respond to issues and concerns raised by Technical Institute staff, providing feedback on the progress of any resolution.
  • Monitor the Institutes fault reporting system including the logging of all jobs received and updating records accordingly.
  • Coordinate workflows and escalate any issues, as required, to your line manager or Facilities and Operations Lead.
  • Support the Project Management Team in providing supplier solutions against any Technical Institute issues.
  • Raise purchase orders where required, supporting procurement initiatives, and monitoring the contractor's database.
  • Consult with internal and external Technical Institute service providers, suppliers, and contractors for coordination of works programmes, deliveries, and information requests.
  • Support monitoring all works conducted by internal maintenance teams and specialist external contractors to ensure quality and that all works are conducted to a suitably safe standard.
  • Maintain the Institutes Facilities Management files, including scanning and/or saving service sheets, works requests, maintenance records, and certificates, maintaining records of the Institutes facilities management activities where applicable and kept in line with the Technical Institutes document configuration and control policy.
  • Support the production of reports O&M activities for analysis.
  • Assist with the planning and delivery of Technical Institute events requiring FM support such as VIP visits and Graduations.
  • Support engagements with the Qatar Armed Forces.
  • Assist in acting as a point of contact for the Technical Institute QAF and QAF entities. The role will facilitate engagements to inform all relevant internal stakeholders on meeting information and customer activities, including but not limited to meeting agendas, attendees, locations, actions, dates, and times event/meeting outcomes.
  • Produce daily cleaning schedules for all site toilet and kitchen areas, monitoring daily to ensure cleaners are providing a suitably hygienic area, collection and uploading of schedules to the business's online SharePoint.
  • Support Operations Support with stationary orders, deliveries and organizing the stationery store.
Requirements:
  • Foundation Degree or equivalent, or suitable experience, in a technical/engineering discipline.
  • Excellent English and Arabic, both spoken and written.
  • Excellent customer care skills, communication skills, and people skills.
  • Ability to work independently, show initiative, and organize effectively.
  • Ability to work under pressure and meet deadlines.
  • Knowledge of Facility, Construction and Health and Safety laws and regulations.
  • Familiarity with technical drawings.
  • 3 years' experience in a Facility Management/Contractor Management role, or similar.
  • Familiarity with one or more of the following: Fire Alarm Systems, Security Systems, AC Systems, Utilities Supply.
  • Ability to safely work autonomously, with minimal supervision.
  • Computer literate with experience of Office (Word, Excel, & PowerPoint) & other systems/databases.
  • Ability to manage and prioritize a high and complex workload with excellent time management, planning, and organizational skills.
  • Driving License.
  • Prepared to work flexible hours as certain situations may dictate.

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