Administrative Coordinator

1 week ago


Baladīyat al Ghuwayrīyah, Qatar PrecisionHire Solutions Full time

Job Summary:

PrecisionHire Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to support our team. As an Administrative Coordinator, you will be responsible for providing administrative assistance to all departments, handling front desk operations, and maintaining proper facilities management.

Key Responsibilities:

  • Administrative Support: Provide administrative support to all departments, including scheduling appointments, organizing meetings, and managing travel arrangements.
  • Fleet Management: Administer and follow up on fleet management, including car registrations, maintenance, traffic fines, motor insurance, and other related tasks.
  • Record Keeping: Maintain accurate records of administrative, purchase, maintenance, and repair expenses.
  • Policy Development: Develop and implement necessary administration policies and procedures.
  • Office Management: Coordinate with internal stakeholders on office and accommodations budget, arrange office space and desks distribution, and perform other administrative duties as needed.
  • Procurement: Source and negotiate with vendors for goods and services, review requisitions to ensure appropriate approval and respect of assigned department's budget, and receive purchased items and check quality, quantity, and specifications.
  • Inventory Management: Sustain proper inventory levels of office supplies and handle and follow up on claims to suppliers for defective items, shortage, or missing parts.
  • Reporting: Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.

Requirements:

  • Bachelor's degree in Business Administration or equivalent
  • At least 2 years of experience in Administration/Logistics/Procurement
  • Computer Knowledge: Microsoft Office
  • Locally available in Qatar
  • Proficiency in English is a must
  • Driving License is a must


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