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Administrative Assistant

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Snap Inc. Full time

Company Overview

Snap Inc. is a leading technology company dedicated to innovation and excellence. We are seeking a highly skilled Office Administrator to join our team.

Job Description

The Office Administrator will play a crucial role in maintaining the day-to-day operations of our office. This includes ensuring cleanliness, organizing materials, and supporting staff with administrative or operational needs.

Key Responsibilities

  1. Office Cleaning and Maintenance:
    Ensure the office premises are clean and well-organized, including dusting, sweeping, mopping, and taking care of waste disposal.
    Maintain cleanliness in common areas like the kitchen, bathrooms, and conference rooms.
  2. Errands and Delivery:
    Run errands such as delivering documents, messages, or office supplies to various departments or external locations.
    Assist with mailing and courier services, ensuring timely delivery and collection.
  3. Support for Office Staff:
    Provide support to office staff with tasks like photocopying, printing, and organizing files or documents.
    Help in organizing meetings and arranging refreshments for visitors or staff.
  4. Managing Office Supplies:
    Monitor and replenish office supplies (stationery, printer paper, etc.).
    Inform the office manager or relevant personnel when the stock is low.
  5. Setting Up for Meetings:
    Prepare meeting rooms, ensuring that chairs, tables, and presentation equipment are ready.
    Set up refreshments for meetings when required.
  6. Assisting with Administrative Tasks:
    Assist with filing, sorting, and organizing documents and records.
    Help in other clerical tasks as directed by the office manager or other senior staff.
  7. Handling Refreshments:
    Serve tea, coffee, or other refreshments to employees or visitors.
    Ensure that the kitchen area is always stocked with necessary items.
  8. Mail Handling:
    Receive and distribute incoming mail and packages.
    Assist in the preparation of outgoing mail and packages.
  9. General Office Support:
    Assist in setting up office equipment (e.g., printers, computers) or ensuring they are functioning correctly.
    Perform any other tasks as assigned by supervisors.

Required Skills and Qualifications

  • High school diploma or equivalent (basic education is often sufficient).
  • Good organizational and time-management skills.
  • Ability to handle basic office equipment (e.g., photocopier, fax machine).
  • Strong communication skills and a friendly attitude.
  • Ability to follow instructions and complete tasks efficiently.
  • Basic knowledge of cleanliness and hygiene practices.
  • A good work ethic and a willingness to learn.

Benefits

We offer a comprehensive benefits package, including competitive salary, health insurance, retirement plan, and paid time off.

Work Environment

This is an office-based role, typically during regular business hours. May involve occasional outdoor tasks (e.g., running errands or deliveries).

This job can be a good starting point for someone interested in entering the office administrative field and can lead to opportunities for growth in more advanced office roles.