Executive Secretary

2 days ago


Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Full time
Key Responsibilities:
  1. Administrative Support:

    • Manage the executive's daily schedule including appointments meetings and travel arrangements.
    • Prepare edit and format correspondence reports and presentations.
  2. Communication:

    • Act as a point of contact between executives employees clients and external stakeholders.
    • Screen and prioritize calls emails and other communications.
  3. Meeting Coordination:

    • Organize and coordinate meetings including preparing agendas and materials.
    • Take accurate minutes during meetings and follow up on action items.
  4. Travel Arrangements:

    • Coordinate domestic and international travel including flights accommodation and itineraries.
    • Handle visa applications and travelrelated documentation.
  5. Office Management:

    • Monitor and manage office supplies and equipment for the executive's office.
    • Maintain and update filing systems both electronic and physical.
  6. Task Management:

    • Manage special projects or tasks assigned by the executive.
    • Conduct research and prepare briefing materials as needed.
    • Assist with budgeting invoicing and expense tracking.

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