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Administration Assistant

4 months ago

Qatar Oasys International Full time

Duties:

  • Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
  • All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Followup must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments
  • Cash Office responsibilities including the following:
  • Daily reconciliation of store takings & reports
  • Banking/Foreign Exchange
  • Store Petty Cash
  • Tallying of safe fund daily
  • Credit Card Reconciliation
  • Enusre accurate reports are provided to Admin Management to enable commercial decisions.
  • Help liaise and arrange the induction training for new staff on procedures to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
  • Ensuring that the accuracy of stock received from the warehouse is accounted in the system
  • Ensuring Periodic stock accuracy checks with commercial teams co coordination.
  • Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW's (Return To Warehouse) in the system.
  • Ordering of Stationary for the Store / Admin Team
Required Skills - Higher National Diploma/University Degree - Minimum of 2 years of work experience in educational/office/commercial environment - Excellent interpersonal, organizational and time management skills - Ability to develop and maintain effective working relationships with students, parents, teachers, the community and other administrative staff - IT literate - Polite telephone manner and discretion

  • Industry:
Admin