Office Manager for CEO

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar ELITE MOTORS QATAR Full time

Office manager for CEO
-
Role & Responsibilities:_

  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Managing diaries and organizing meetings and appointments, often controlling access to the Line Manager's office.
  • Provide proactive diary management and coordination of meetings and all related arrangements i.e. travel arrangements etc.
  • Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, prereading, prep, action updates and input from the team) are available prior to the meeting.
  • Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.
  • Reminding the manager/executive of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Raising urgent payment requests when necessary
  • To ensure all actions are logged, tracked and completed in a timely manner
  • Managing databases and filing systems
  • Implementing and maintaining procedures/administrative systems
Liaising with staff, managers and clients

  • Implementing and maintaining procedures/administrative systems
  • Assist in managing/ supervising subsidiary office
  • Perform other duties as required.
-
Skills_

  • University degree in Business Administration / Management or any relevant courses.
6-10 years' experience in similar position excellent computer skills coupled with accurate typing in English.

Must have excellent Advanced Microsoft Excel Skills

Excellent communication skills (Written & Spoken)

  • Experience in administration and able to draft letters.
  • Ability to work independently and professionally.
  • Able to prioritize and possess effective time management.
Ability to handle extremely details and highly confidential information.

  • Presentable and professional with a pleasant personality.

Ability to commute/relocate:

  • Doha: Reliably commute or planning to relocate before starting work (required)

Education:

  • Bachelor's (preferred)

Experience:

- office manager (preferred)

Language:

- english (preferred)
- arabic (preferred)

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