Administration Assistant

2 weeks ago


Baladīyat al Ghuwayrīyah, Qatar Qatar Gas Full time


Job PurposeProvides technical administrativesupport to leadership and personnel within a dedicated department,division or section for either the Terminals & Refining orOnshore Operations & Support Group.

Key Job Accountabilities
  • IMaintains and handles database to maintain accuracy, qualitychecks and verifies reliability of sources information for thedatabase.

Handle incoming and outgoing documents which come forsignature and sending them via email to the originating party andcomplete administrative tasks such as e-filling, incoming,outgoing, letter and memo preparation.

Maintains, organises,analyses, updates and retrieves data from SAP, Access, appropriatedata files and update records accordingly in SAP and/or othercorporate systems.

Prepares data in order to generate report chartsand presentations. Identifies information processing problems andescalate to manager where applicable.

Assist and complete dailymanagement activities for the Department or Division Manager,including preparing agendas, drafting correspondence, typing,proofreading and organizing diary and calendar meetings.

Providespoint of reference on simple aspects of work for guidance onpractices, precedents and techniques.
Key Job Accountabilities
  • IIProvides support to all staff in order associated with logistics,overtime, gate passes and other business relatedsupport.
Establishes and works on documentation system to ensureproper storage and retrieval of required documents.
Initiate anddelivers appropriate paperwork to advise customers, superiors andmore junior staff.
Coordinates meetings including paperwork, agendasand pertinent paperwork.
QualificationsSecondary school (12 years)formal education.
Knowledge and/or Experience5 years of relevantexperience.
Very good knowledge of standard computersoftware.
Knowledge of some financial and budgetaryprocesses.

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