Facilities Administrator

2 weeks ago


Al Wakrah, Al Wakrah, Qatar BSL Consulting Full time

The Facilities Administrator will be responsible to the Facility Operation and Maintenance Lead, for the day-to-day operations and maintenance of all Technical Institute facilities and infrastructure, providing support to the oversight of all maintenance or construction and ensuring activities are conducted safely and in a timely manner.

Regularly engaging with a diverse group of internal and external stakeholders, this role requires effective communication to Technical Institute staff, Qatar Armed Forces, Al Udeid entities (e.g., Base maintenance and utility services) and external suppliers and specialist contractors.

The Facilities Administrator will support the Facility Operation and Maintenance Lead in maximising the availability of the TI facilities and ensuring all activities conducted within the Technical Institute are compliant with the appropriate regulations.

The role will also assist in acting as a point of contact for the Technical Institute QAF administration team and supporting entities.

Additionally, the role will support the management and co-ordination of key Technical Institute events in such as VIP visits, student graduations and all other events associated with celebration or promotion of the Technical Institute.

The role will also support all QTI activities, the Facilities Administrator will facilitate engagements with the relevant QAF entities to assure the on-going operations of the Technical Institute and the adherence to local (QAF regulations).


The key responsibilities of the Facility Administrator are:
Support the implementation of comprehensive building and equipment operation and maintenance schedules. Ensure any reactive maintenance/repair tasks required are reported and rectified in a timely manner. Respond to issues and concerns raised by Technical Institute staff, providing feedback on the progress of any resolution. Monitoring the Institutes fault reporting system including the logging of all jobs received and updating records accordingly. Co-ordinating workflows and escalating any issues, as required to the Facility Operational and Maintenance Lead. Support the Project Management Team in providing supplier solutions against any Technical Institute issues. Raising purchase orders where required, supporting procurement initiatives, monitoring the contractor's database.

Liaising with internal and external Technical Institute service providers, suppliers, and contractors for coordination of works programmes, deliveries, and information requests.

Support to monitoring all works conducted by internal maintenance teams and specialist external contractors to ensure quality and all works are conducted to a suitably safe standard.

Maintaining the Institutes Facilities Management files, including scanning and/or saving service sheets, works requests, maintenance records and certificates, maintaining records of the Institutes facilities management activities where applicable and kept in line with the Technical Institutes document configuration and control policy.

Support to liaising with Design Authority to ensure all technical drawings, to ensure updates are included in all drawings. Support the production of reports O&M activities for analysis. Assist with the planning and delivery of Technical Institute events, requiring FM support such as VIP visits.

Support to liaising with the Qatar Armed Forces Assist in acting as a point of contact for the Technical Institute QAF and QAF entities.

The role will facilitate engagements to inform all relevant internal stakeholders on meeting information and customer activities including but not limited to meeting agendas, attendees, locations, actions, dates, and times event/meeting outcomes.

In conjunction with the Project Management Team and Health and Safety Advisor, the role will facilitate the procurement and allocation of staff uninforms and all staff and student PPE.

The role will support Continuous Improvement (CI) activities and development of Customer Satisfaction metrics.

RequirementsEssential:
Foundation Degree or equivalent, or suitable experience, in a technical/engineering discipline. Excellent English and Arabic, both spoken and written. Excellent customer care skills, communication skills and people skills. Ability to work independently, to show initiative and to organise effectively. Ability to work under pressure and meet deadlines. Knowledge of Facility, Construction and Health and Safety laws and regulations. Familiarity with technical drawings. 3 years' experience in a Facility Management/Contractor Management role, or similar.

Familiarity with of one or more of the following:
Fire Alarm Systems, Security Systems, AC Systems, Utilities Supply. Ability to safely work autonomously, with minimal supervision. Computer literate with experience of Office (Word, Excel, & Power Point) & other systems/databases. Ability to manage and prioritize a high and complex workload with excellent time management, planning and organisational skills. Driving License. Prepared to work flexible hours as certain situations may dictate.

Preferred:
Experience in a training environment. Experience working within a Military setting or with a Military customer. Written and spoken Urdu. Knowledge of CAD or similar systems is an advantage.

  • Al Wakrah, Al Wakrah, Qatar al futtaim group Full time

    Senior Project Controls Manager* *Abu Dhabi, UAE**What You'll Be Doing: ** + Develop, manage, and/or execute all phases of the project controls effort (planning/scheduling and cost analysis) + Excellent skills in progress reporting including schedule updates, forecast to complete, variance identification and opportunities for improvement + Provides guidance,...

  • Tender Manager

    2 weeks ago


    Al Wakrah, Al Wakrah, Qatar IGNITE MEDIA Full time

    Job Summary Responsible for searching of new Tenders, screening of Tender Documents and analyzing the eligibility to participate for the tender. Understanding of Tender Document and preparation of Synopsis and sharing with the Management. Responsible for drafting of Proposals for various Facility Management projects in coordination with other departments....

  • ELV Engineer

    2 weeks ago


    Al Wakrah, Al Wakrah, Qatar ELEGANCIA GROUP Full time

    ELV Engineer – Job Vacancy Bin Omran Trading & Contracting L.L.C – Qatar Vacancies Experience:6+ Years Job Location:Doha, Qatar Education:Relevant Degree / Diploma Qualifications Nationality:Any Nationality Gender:Not Mentioned Number of Vacant Positions:Not Mentioned Salary:QAR – Negotiable – Monthly Job Type:Permanent Job Category:Construction...


  • Al Wakrah, Al Wakrah, Qatar RMSI group Full time

    Develop and maintain a detailed project schedule which includes administrative and site tasks involved in the project Organises locations of all design and construction meetings including all project site/offices. Ensure coordination of the interfaces of project team and other operations meet the project requirements. Coordinate with the program I project...


  • Al Wakrah, Al Wakrah, Qatar RMSI group Full time

    Develop and maintain a detailed projectschedule which includes administrative and site tasks involved inthe project Organises locations of all design and constructionmeetings including all project site/offices. Ensure coordination ofthe interfaces of project team and other operations meet theproject requirements. Coordinate with the program I project...


  • Al Wakrah, Al Wakrah, Qatar olgoonik Full time

    StaRN Graduate Nurse Program (Specialty Training Apprenticeship for Registered Nurses) Location: Houston, TX, Webster, TX and Kingwood, TX Salary Range: ($33.50 and Up) * to be considered for a higher rate, candidates need to have prior experience as an an LVN, RN (LTAC, HOME HEALTH, ETC) as long as the candidate does not have acute care experience. Sign on:...


  • Al Wakrah, Al Wakrah, Qatar Al Khanji Enterprises Full time

    AQUALIFICATIONS:***- Female, age not more than 35 Years old Excellent communication in English & Arabic skills both verbal and written Experience of working with a sports club to provide administrative support Strong organizational skills A knowledge or interest in sports in general Ability to prioritize, work under pressure and to meet strict deadlines...

  • Munitions Specialist

    2 weeks ago


    Al Wakrah, Al Wakrah, Qatar Amentum Full time

    R0096890On SiteDoha, Al Wakrah, QatarFull timeThe Munitions Specialist has responsibilities that may vary depending on the current mission and the needs of the department. Plans and schedules the maintenance of non-powered munitions support equipment, handling equipment and facility inspection requirements, Mandatory training, Equipment and OEL Items....

  • Munitions Specialist

    2 weeks ago


    Al Wakrah, Al Wakrah, Qatar Amentum Full time

    The Munitions Specialist has responsibilities that may vary depending on the current mission and the needs of the department. Plans and schedules the maintenance of non-powered munitions support equipment, handling equipment and facility inspection requirements, Mandatory training, Equipment and OEL Items. Performs administrative duties as required for the...


  • Al Wakrah, Al Wakrah, Qatar HEAD MEDICAL Full time

    The purpose of this role is to provide strategic and operational leadership, direction and senior oversight, to all aspects of the organization and delivery of care, clinical services and hospital administration. The CEO shall set hospital objectives and ensure entity compliance with established HMC objectives, strategic plans, quality and operational...

  • Munitions Specialist

    2 weeks ago


    Al Wakrah, Al Wakrah, Qatar Amentum Full time

    Supporting the Most Exciting and Meaningful Missions in the WorldMunitions SpecialistThe Munitions Specialist's responsibilities may vary depending on the current mission and the needs of the department. Plans and schedules the maintenance on non-powered munitions support equipment, handling equipment, and facility inspection requirements, Mandatory...


  • Al Wakrah, Al Wakrah, Qatar QATAR Airways Full time

    The primary purpose of the Dining Support Director is to plan, organize, develop and direct the day-to-day functioning within the Dining Services Department in accordance with current federal, state and local standards, guidelines, and regulations through collaborative relationships with all members of Peabody Retirement Community management to ensure that...


  • Al Wakrah, Al Wakrah, Qatar Azadea Full time

    We are looking to hire afocused SalesAssociateQatar-Mass Recruitment to join ourall star team atAzadea in null Growing your career as a Full TimeSales Associate-Qatar Mass Recruitment is a terrific opportunityto developexcellent skills. If you are strong in peoplemanagement, criticalthinking and have the right drive for the job,then apply for theposition of...


  • Al Wakrah, Al Wakrah, Qatar Azadea Full time

    We are looking to hire afocused Sales AssociateQatar-Mass Recruitment to join ourall star team at Azadea in null Growing your career as a Full TimeSales AssociateQatar-Mass Recruitment is a terrific opportunityto develop excellent skills. If you are strong in peoplemanagement, critical thinking and have the right drive for the job,then apply for the position...


  • Al Khor, Al Khor, Qatar AL HABARI GROUP Full time

    Vacancy for HR Administrative ExecutiveJob Overview:Key Responsibilities: Coordinate transportation logistics for workers, ensuring timely and efficient transportation from accommodation to the worksite and back. Oversee the transportation of workers being repatriated, coordinating with relevant stakeholders to ensure proper arrangements are made and all...


  • al-Wakrah, Qatar BSL Consulting Full time

    The Facilities Administrator will be responsible to the Facility Operation and Maintenance Lead, for the day-to-day operations and maintenance of all Technical Institute facilities and infrastructure, providing support to the oversight of all maintenance or construction and ensuring activities are conducted safely and in a timely manner. Regularly engaging...

  • Facility Manager

    2 weeks ago


    Al-Jumayliyah, Qatar BIN ARBAID TRADING & CONTRACTING co. w.l.l Full time

    JOB PURPOSE:To develop and enhanceindustrial Service Business EffectivenessQUALIFICATIONS:Graduateas Management, Administration or Hospitality.BSc/BA in facilitymanagement, engineering, business administration or relevant fieldDUTIES AND RESPONSIBILITIES: Manages and directs the activities ofassigned staff; coordinates, prioritizes and assigns tasks...

  • Facilities Manager

    1 month ago


    al-Ghuwayriyah, Qatar United Development Company Full time

    To develop, implement and manage planned and reactive activities so as to ensure the 24/7/365 safe, coordinated and optimized delivery of all Facilities Management (FM) services across the designated areas. This will include but not be limited to building finishes, MEP engineering, utilities, cleaning, infrastructure, landscaping, operational health & safety...

  • Facilities Manager

    4 weeks ago


    al-Ghuwayriyah, Qatar United Development Company Full time

    To develop, implement and manage planned and reactive activities so as to ensure the 24/7/365 safe, coordinated and optimized delivery of all Facilities Management (FM) services across the designated areas. This will include but not be limited to building finishes, MEP engineering, utilities, cleaning, infrastructure, landscaping, operational health & safety...

  • Facilities Manager

    2 weeks ago


    Baladīyat al Ghuwayrīyah, Qatar United Development Company Full time

    To develop, implement and manage planned andreactive activities so as to ensure the 24/7/365 safe, coordinatedand optimized delivery of all Facilities Management (FM) servicesacross the designated areas. This will include but not be limitedto building finishes, MEP engineering, utilities, cleaning,infrastructure, landscaping, operational health & safetyand...


  • al-Jumayliyah, Qatar Foreground Full time

    Job Description:Our client is a leading Facility Management Company in Qatar which specializes in providing customized facility solutions and services to a diverse range of industries. They are looking to hire a Head of FM to lead their team of professionals in Doha.Duties and responsibilities:• Manage day-to-day operations/activities related to...


  • al-Jumayliyah, Qatar Foreground Full time

    Job Description:Our client is a leading Facility Management Company in Qatar which specializes in providing customized facility solutions and services to a diverse range of industries. They are looking to hire a Head of FM to lead their team of professionals in Doha.Duties and responsibilities: Manage day-to-day operations/activities related to services...


  • al-Wakrah, Qatar al futtaim group Full time

    Senior Project Controls Manager** • *Abu Dhabi, UAE** • *What You'll Be Doing:** + Develop, manage, and/or execute all phases of the project controls effort (planning/scheduling and cost analysis) + Excellent skills in progress reporting including schedule updates, forecast to complete, variance identification and opportunities for improvement...


  • al-Wakrah, Qatar al futtaim group Full time

    Senior Project Controls Manager** • *Abu Dhabi, UAE** • *What You'll Be Doing:** + Develop, manage, and/or execute all phases of the project controls effort (planning/scheduling and cost analysis) + Excellent skills in progress reporting including schedule updates, forecast to complete, variance identification and opportunities for improvement...


  • Al-Khawr, Qatar AL HABARI GROUP Full time

    **Vacancy for HR Administrative Executive** **Job Overview**: **Key Responsibilities**: - Coordinate transportation logistics for workers, ensuring timely and efficient transportation from accommodation to the worksite and back. - Oversee the transportation of workers being repatriated, coordinating with relevant stakeholders to ensure proper arrangements...


  • al-Ghuwayriyah, Qatar PrecisionHire Solutions Full time

    Administration Officer - Rentokil InitialThe Administration Officer performs administrative tasks to support all departments in the branch,handles front desk operations, maintains proper facilities management at Boecker®, assist in all officesupplies purchasing and manage all travel arrangements. Administer and follow up on fleet management (car...


  • al-Ghuwayriyah, Qatar International SOS Full time

    Overall Purpose Of RoleThe Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.Essential Job Duties And Responsibilities Track and assist with in-processing and out-processing personnel (PCS and TDY) File and retrieve documents and reference materials Collect data and prepare reports and documents...


  • al-Ghuwayriyah, Qatar International SOS Full time

    Overall Purpose Of RoleThe Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.Essential Job Duties And Responsibilities Track and assist with in-processing and out-processing personnel (PCS and TDY) File and retrieve documents and reference materials Collect data and prepare reports and documents...

  • ELV Engineer

    2 months ago


    al-Wakrah, Qatar ELEGANCIA GROUP Full time

    ELV Engineer – Job Vacancy Bin Omran Trading & Contracting L.L.C – Qatar Vacancies • Experience:- 6+ Years • Job Location:- Doha, Qatar • Education:- Relevant Degree / Diploma Qualifications • Nationality:- Any Nationality • Gender:- Not Mentioned • Number of Vacant Positions:- Not Mentioned • Salary:- QAR...

  • ELV Engineer

    4 weeks ago


    al-Wakrah, Qatar ELEGANCIA GROUP Full time

    ELV Engineer – Job Vacancy Bin Omran Trading & Contracting L.L.C – Qatar Vacancies • Experience:- 6+ Years • Job Location:- Doha, Qatar • Education:- Relevant Degree / Diploma Qualifications • Nationality:- Any Nationality • Gender:- Not Mentioned • Number of Vacant Positions:- Not Mentioned • Salary:- QAR...


  • Baladīyat al Ghuwayrīyah, Qatar International SOS Full time

    Overall Purpose Of RoleThe Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.Essential Job Duties And Responsibilities Track and assist with in-processing and out-processing personnel (PCS and TDY) File and retrieve documents and reference materials Collect data and prepare reports and documents...

  • Tender Manager

    2 months ago


    al-Wakrah, Qatar IGNITE MEDIA Full time

    Job Summary • Responsible for searching of new Tenders, screening of Tender Documents and analyzing the eligibility to participate for the tender. • Understanding of Tender Document and preparation of Synopsis and sharing with the Management. • Responsible for drafting of Proposals for various Facility Management projects in coordination with...

  • Tender Manager

    4 weeks ago


    al-Wakrah, Qatar IGNITE MEDIA Full time

    Job Summary • Responsible for searching of new Tenders, screening of Tender Documents and analyzing the eligibility to participate for the tender. • Understanding of Tender Document and preparation of Synopsis and sharing with the Management. • Responsible for drafting of Proposals for various Facility Management projects in coordination with...


  • al-Wakrah, Qatar RMSI group Full time

    Develop and maintain a detailed project schedule which includes administrative and site tasks involved in the project Organises locations of all design and construction meetings including all project site/offices. Ensure coordination of the interfaces of project team and other operations meet the project requirements. Coordinate with the program I project...


  • al-Wakrah, Qatar RMSI group Full time

    Develop and maintain a detailed project schedule which includes administrative and site tasks involved in the project Organises locations of all design and construction meetings including all project site/offices. Ensure coordination of the interfaces of project team and other operations meet the project requirements. Coordinate with the program I project...