Administrative Assistant

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar Otis Elevator Co. Full time

time type Full time

posted on Posted 2 Days Ago

job requisition id 20127642

Date Posted: 2025-03-27

Country: Qatar

Location: QAT01: Office No. 3 & 4, 4th Floor, Al Manara Building, B Ring Road Doha Al Jadeeda, PO Box 23500, Doha – Qatar

Job Purpose

The role holder is responsible for performing secretarial, administrative and coordination duties for Otis Qatar. The role holder is responsible for directing incoming phone calls and emails to concerned individuals to support the continuity of business actions. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

Core Responsibilities

  • Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring departmental expenses.
  • Greets and receives all visitors in a pleasant and courteous manner, informing the concerned colleague that their visitor has arrived.
  • Ensures that the switchboard is well managed and ensures effective maintenance of the reception area as well as meeting rooms.
  • Directs all incoming phone calls and emails and follows-up when necessary.
  • Prepares travel arrangements in a time-efficient manner.
  • Follows-up with external parties for meetings, updates and documentation as directed.
  • Provides logistical support for meetings and travel arrangements.
  • Assists where necessary in the management of accurate document control including outgoing and incoming courier/ faxes.
  • Maintains records and filing systems, manages stationery and ensures efficient office operations.
  • Works independently to ensure closure and timely maintenance of responsibilities.
  • Ordering Office supplies, fuel, mobile packages.
  • Preparing internal memo and communications.

Minimum Qualifications

  • Associate degree in Business Administration/Management or equivalent
  • Minimum of 2 years of relevant experience in managing secretarial duties in a multinational organization
  • Fluent written and spoken English and Arabic essential.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you'll gain working alongside the best and brightest, keep us connected and on the cutting edge.

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext

Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

About Us

We go to great lengths to hire and develop the best people, and offer a supportive environment where employees are motivated and empowered to perform at their full potential. Today, we continue pushing the boundaries of what's possible to thrive in a taller, faster, smarter world.

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