Receptionist cum Secretary
3 weeks ago
Job Responsibilities
- Greet and welcome guests as soon as they arrive at the organization's reception area.
- Direct visitors to the appropriate persons and offices they are visiting after doing due diligence.
- Answer, screen, and forward incoming phone calls.
- Receive, sort, and distribute correspondences.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, company brochures and magazines/ newspapers).
- Provide basic and accurate information in-person and via phone/email.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Update calendars and schedule meetings.
- Attend weekly corporate meetings and note the minutes of meeting.
- Prepare and distribute correspondence, memos, letters, and reports on behalf of the MD.
Education and Qualification Requirements:
- Bachelor’s degree or related discipline.
- Minimum of three (3-5) years relevant work experience.
Skills and Competencies:
- Proven work experience as a Receptionist, Executive secretory.
- Hands-on experience with office equipment (e.g., computer and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills (preferably English).
- Ability to be resourceful and proactive when issues arise.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Proficiency in Microsoft Office
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