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Executive Secretary

5 months ago

Doha, Qatar Vogue Hospitality Full time

**Job Summary**:
The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.
- Female
- with accommodation and transportation

**Duties/Responsibilities**:

- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determine importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.

**Required Skills/Abilities**:

- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

**Education and Experience**:

- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience is required.

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)