Administrative Assistant
2 weeks ago
*URGENT HIRING*
**Key Responsibilities**:
**Finances/Accounting**:
- Process and request all payments, including utilities and vendor invoices.
- Record all expenses in the accounting sheet accurately and timely.
- Manage cash flow and handle daily cash transactions.
- Request invoices and create receipts for all expenses, maintaining organized monthly files.
- Support payroll processing, ensuring timely and accurate payments to staff.
**HR/Admin**:
- Regularly update and maintain staff files and records.
- Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc...
- Track staff leave and manage leave records.
- Update staff schedules monthly
- Add new services and retail products to the Salon System
**Inventory/Purchasing**:
- Handle inquiries from suppliers and maintain strong vendor relationships.
- Create purchase orders based on management-approved requisitions.
- Update the inventory sheet regularly
- Input any new retail products into the Salon's System
**Other Duties**:
- Coordinate with maintenance personnel for necessary repairs and oversee work when required.
- Prepare accommodation for new team members.
- Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc...
- Support the reception team whenever needed.
**Qualifications**:
- Previous experience as an Administrative Assistant or in a similar role
- Strong organizational and multitasking abilities with a keen attention to detail.
- Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication skills, both written and verbal.
- Ability to work independently while being part of a team-focused environment.
Pay: From QAR4,300.00 per month
**Language**:
- English (required)
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