Executive Personal Assistance

3 weeks ago

Doha, Qatar Power International Holding Full time

**Position**:Personal Assistant (PA) to a Stakeholder

**Location**:Qatar (with potential travel)

**Job Summary**:
**Key Responsibilities**:
1. 24/7 Availability: Be available around the clock to respond to requests from the Stakeholder.

2. Travel Coordination: Arrange all travel logistics, both domestic and international, including flights, accommodations, and itineraries.

3. Calendar Management: Manage the Stakeholder's schedule, including appointments, meetings, and personal events.

4. Confidentiality: Maintain the utmost discretion in handling sensitive information and communications.

5. VIP Interaction: Interact with high-profile individuals, dignitaries, and VIPs on the Stakeholder's behalf.

6. Communication: Act as the primary point of contact between the Stakeholder and internal/external parties, ensuring clear and efficient communication.

7. Administrative Support: Handle administrative tasks, including drafting correspondence, taking minutes, and managing expenses.

8. Event Coordination: Plan and coordinate special events and social gatherings as required.

9. Problem Solving: Anticipate and resolve potential issues proactively, ensuring the Stakeholder's comfort and well-being.

10. Companionship: Provide emotional and moral support to the Stakeholder, ensuring she feels comfortable and cared for at all times.

11. Personal Care: Attend to the Stakeholder's personal needs and well-being, including ensuring her comfort during travel and at home.

12. Dress Code and Wardrobe Management: Assist with the selection and organization of the Stakeholder's wardrobe, ensuring her attire is suitable for various occasions and events.

13. Health and Well-being: Monitor the Stakeholder's health and arrange medical appointments and wellness activities as necessary.

14. Cultural Sensitivity: Display a high level of cultural sensitivity and awareness, adapting to the Stakeholder's customs and preferences.

15. Special Projects: Undertake specific projects as assigned by the Stakeholder, which may include research, event planning, or community involvement.

16. Gatekeeper: Manage access to the Stakeholder, determining who may enter her private space or engage with her directly.

17. Entertainment and Leisure: Plan and organize entertainment and leisure activities in line with the Stakeholder's interests, such as cultural events, social gatherings, or hobbies.

18. Document Management: Maintain records, documents, and important personal information on behalf of the Stakeholder.

19. Professional Representation: Act as the representative of the Stakeholder at official and social events in her absence, displaying a high level of professionalism.

20. Language Skills: Proficiency in any specific languages preferred by the Stakeholder for effective communication.

**Qualifications**:

- Bachelor's degree or equivalent experience.
- Proven experience in a role closely aligned with VIP support, providing personalized assistance.
- Exceptional emotional intelligence and ability to build a strong rapport with the Stakeholder.
- Cultural sensitivity and awareness, especially regarding customs and traditions.
- Profound discretion, understanding the importance of maintaining the highest level of privacy and confidentiality.
- Maturity, adaptability, and the ability to anticipate and meet the unique needs of the Stakeholder.
- Flexibility to travel and adapt to different environments.

Application Question(s):

- Are you okay with having a flexible work schedule?
- Marital Status:
**Language**:

- Arabic (required)

Willingness to travel:

- 75% (required)

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