Personal Assistant

3 months ago

Doha, Qatar Capstone Property Full time

We are seeking a Personal Assistant to the General Manager to deliver top-level administrative support. This position demands exceptional organizational and communication skills, the ability to handle confidential information with discretion, and the capability to effectively prioritize multiple tasks in a dynamic real estate environment.

**Duties and Responsibilities**

1. **Calendar Management**:Manage the General Manager’s calendar, schedule appointments, and coordinate meetings, ensuring all commitments are met.

3. **Documentation**:Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.

4. **Proficiency in Systems**: Familiarity with office systems such as Google Workspace, Microsoft Office Suite (including Excel and Google Sheets), and real estate management software to support administrative and project-related tasks.

5. **Travel Arrangements**:Organize domestic and international travel plans, including booking flights, accommodations, and creating detailed itineraries.

6. **Meeting Preparation**:Assist in preparing materials for meetings, including agendas, presentations, and follow-up actions.

7. **Confidentiality**:Handle sensitive and confidential information with discretion.

8. Liaison: Act as a point of contact between the General Manager and internal/external clients, partners, and team members.

9. **Event Coordination**:Help in organizing company events, staff meetings, and other real estate-related functions.

10. **Real Estate Project Support**:Assist the General Manager with administrative tasks related to ongoing real estate projects, including maintaining files, tracking deadlines, and ensuring all documentation is up to date.

11. **Data Management**:Maintain databases, contact lists, and filing systems, both electronic and physical.

12. **Ad-hoc Tasks**:Perform other duties as assigned by the General Manager to support the efficient functioning of the office and business.

**EXPERIENCE /QUALIFICATIONS**:
Ø Bachelor’s degree in Business Administration, Real Estate, or a related field (preferred but not required). Any other certificates are a plus

Ø Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, or Office Manager.

Ø Previous experience in a real estate company or a related field is an advantage.

Ø Fluent in English & Arabic is a plus.

**SOFT SKILLS**:
Ø **Communication**: Ability to communicate clearly, both verbally and in writing, with internal and external stakeholders.

Ø **Organization**: Excellent organizational skills to maintain files, manage multiple tasks, and keep the workspace orderly.

Ø **Discretion**: Ability to handle confidential matters with a high degree of integrity and professionalism.

Ø **Adaptability**: Ability to stay calm under pressure and adapt to changing schedules or priorities in a dynamic environment.

Ø **Problem Solving**: Quick thinking and the ability to handle issues or conflicts as they arise with mínimal supervision.

Ø **Time Management**: Strong ability to prioritize tasks, manage multiple projects, and meet deadlines efficiently.

Ø **Initiative**: Proactive approach in anticipating the General Manager's needs and acting independently to fulfill them.

Ø **Interpersonal Skills**: Ability to build relationships and work collaboratively with diverse teams and clients.

**Hard Skills**:
Ø **Calendar Management**: Expertise in managing complex schedules, including meetings, appointments, and travel itineraries.

Ø **Document Preparation**: Ability to draft, edit, and format various documents, reports, presentations, and correspondence.

Ø **Travel Coordination**: Experience in making detailed travel arrangements, both domestic and international.

Ø **Project Management**: Familiarity with tracking project deadlines, organizing files, and coordinating with different departments.

Ø **Proficiency in Microsoft Office**: Advanced skills in using Microsoft Word, Excel, PowerPoint, and Outlook.

Ø **Multitasking**: Efficiently handling multiple tasks simultaneously with high attention to detail.

Ø **Database Management**: Ability to maintain and update client databases and contact lists.

**Job Types**: Full-time, Permanent

**Experience**:

- Personal Assistant: 2 years (required)

**Language**:

- English (required)
- Arabic (required)

License/Certification:

- QID (required)

**Location**:

- Doha (required)

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