Tender & Contracts Administrator

3 days ago


Doha, Qatar Assiyana Full time

**Purpose of the job**:

- Responsible for the technical and commercial tenders - from reviewing the initial request to tracking and managing the tender process to submitting the final bids.
- Contract Management - renewals, keeping contracts updated
- Prepare contracts for new clients; renew contracts and keep it up to date
- Look for any tender announcements in newspapers, online, etc
- Prepare Technical bids based on the tender instructions
- Coordinate with tenderer and internal team.
- Production and delivery of compliant, professionally produced proposals within customer defined timeframes
- Coordinate the tender process with all internal & external parties
- Communicate internally and delegate tasks for additional information to be included in the technical tender
- Analyze and coordinate the administrative, technical and commercial aspects of the tendering and contract process
- Oversee the efficient and compliant execution of all tendering activities
- Track tender status and execution to ensure alignment to deadlines
- Maintaining the administration of the tenders
- Prepare bid bonds if required
- Enter details and submit monthly report of submitted tenders, contracts, quotations
- Maintaining contracts, quotations & business development department files updated
- Prepare & submit quotations as requested/ as per inquiries
- Respond to Pre-Qualifications, Tender Clarifications, etc
- Act as a point of contact between the clients and the company with regards to the employees ‘attendance on sites and reply to any clarifications

**Job requirements**:

- Proven work experience as a Tender & Contract Administrator or relevant role
- Knowledge of legal requirements involved with contracts
- Familiarity with accounting procedures
- Excellent writing skills
- Keen attention to detail, with an ability to spot errors
- Strong analytical and organizational skills
- Ability to work with varying seniority levels, including staff, managers and external partners
- BSc degree in Business Administration; additional qualifications in law are a plus
- Advanced knowledge in Microsoft office (Word & Excel)

Application Question(s):
Note: You should confirm your attendance for interview through Indeed.
- Are you currently in Doha?
- Do you hold a valid QID?
- Can you obtain an NOC?
- How many years of work experience do you have with tenders?
- How many years of work experience do you have in contracts administration?
- How many years of work experience do you have in the Facility management industry?
- How much is your salary now?
- What is your salary expectation?
- What is your availability to join?



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