Purchasing Specialist

4 months ago

Doha, Qatar Iqarus Full time

**Company Description**
International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. Established 35 years ago, we have become market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world.

The Purchasing Specialist is responsible for managing and executing all aspects of procurement and inventory planning to ensure the availability of materials and products while optimizing costs and maintaining quality standards
- Forecasting the need based on the consumption of pharma, consumables, PPE, and medical items required for smooth operation of medical facility.
- Processing purchase orders - i.e., raising purchase orders, dealing with suppliers and following up order confirmation, chasing deliveries with suppliers and arranging shipping and providing updates on orders and responding to order desk queries.
- Resolve issues and queries with products liaising with goods-in, inventory and sourcing where necessary, ensuring that any issues are resolved quickly.
- Enter orders into the relevant system to initiate fulfilment of order.
- Coordinate proactively with onsite operations team in obtaining shipment approvals from relevant authorities, enabling on time delivery of products.
- Coordinate shipment delivery documentation with suppliers and freight forwarders for import and export.
- Plan, organize and manage all aspects of order management activities to include, but not limited to, providing order confirmation and status updates on confirmed orders to clients.
- Work with the 3PL department to ensure appropriate pre-shipment inspections are coordinated and completed when required.
- Provide timely and accurate data entry and orders into relevant systems and ensure data is accurate and up to date at all times.
- Ensure data integrity of information entered through quality assurance work audits and process audits.
- Follows QMS system documents for ensuring compliance with supply chain operational processes and procedures
- Other duties as assigned.

**Qualifications** Experience Required**:

- Proven successful work history in a purchasing and inventory planning or order processing environment, logistics industry.
- Experienced in operating in a fast pace, community environment
- High comfort level working in a diverse environment

**Skills and Knowledge Required**:

- Bachelor’s degree in business administration and/or experience in a global manufacturing and or supply chain environment
- GCSE / A Levels Math & English (or equivalent)
- Demonstrates the ability to audit data for entry accuracy and recognize inconsistencies with output.
- Proven ability to work independently.
- Demonstrates effective attention to detail and the development of alternative plans to ensure satisfactory delivery of supplies in accordance with contract terms.
- Proven proficiency with alpha-numeric data entry skills which include rapid and accurate entry.
- Must possess excellent customer service skills (internal and/or external customers)
- Knowledge of medical equipment and supply chain (preferred)
- Knowledge of inventory control and ERP.

**Other Requirements**:

- Must be able to read, write and speak English to effectively communicate.
- This position is unaccompanied.
- Ability to pass a DOS background check if one is required.
- Must be able to relocate to Doha, Qatar.
- A valid passport is required and must be in your possession prior to relocation. You must maintain a current passport during your stay in Qatar.

**Additional Information**
- Fully updated CV

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