Tenders Officer

2 days ago


Doha, Qatar Qatar Airways Full time

Tenders Officer

About the role

In this role you will be responsible for planning, organising, managing and administering the functions relating to the tender process conducted through QR Tenders and eSourcing as part of Group Procurement (GP) and/or as advised by Group Tender Committee (GTC).

Responsible for coordinating all routine GTC activities. Working under the guidance of their line manager and in line with the GTC Policies and regulations to support Group Procurement in undertaking all GTC administrative activities. Carry out tenders related functions as described in the Tender Policies and or other duties as directed by the GTC and or the Group Procurement as may be the case.

In addition, this role will also undertake day to day maintenance of the Fuel Management System (FMS) pricing database, invoice processing and provide support to the Fuel Procurement Managers when undertaking fuel tenders.

Key Accountabilities;
- Manage, administer, and update GTC data base in consultation with SpecilaisUGTC.
- Provide administrative support to the Procurement Buyers/Managers in the process of preparation of tender packages and their release by sharing the proper templates to be used and keeping records tracking throughout the process, and or to carry out other activities or process as directed by GTC.
- Liaise and communicate with Tenderers during Tender process on clarifications and queries, whenever required for manual RFTs in accordance with the GTC Policies.
- Organise, and co-ordinate weekly GTC meetings including the preparation and circulation to the GTC members the meeting Agenda and all of relevant tender documentation in coordination with the buyers / GP Managers.
- Attend GTC meetings and responsible for the preparation of minutes of meeting, their circulation and approval by GTC members in timely manner.
- Develop GTC new Template whenever required/advised.
- Keep Track of all GTC circulars, instructions and other updates, making sure that the online documents are up to date according to recent changes, and inform concerned stakeholders as and when required.
- Responsible to co-ordinate the evaluation and approval process of the successful Tenderer for manual RFTs if any.
- Provide support and guidance to the Specialists/Buyers/team in respect of document administration/formatting as and when needed to ensure consistency within the company.
- Support to the buyers for RFT Packages preparation, i.e. standard folders/documents to ensure consistency within the company.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible

**Qualifications**:
About you
- Bachelor's Degree or Equivalent
- Minimum 3 years of job-related experience
- Procurement and/or administration of contracts, grants, loans, or similar agreements.
- Principles, theories, and practices of purchasing goods and services. Interfaces with executive decision makers.
- Ability to influence at all levels
- Excellent organisational and planning skills Strong interpersonal and team working skills.
- Ensure compliance with Tender policies and procedures.
- Find, gather and collect information or data.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.


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