Administrative Assistant IT
6 days ago
About the Job
- We are looking for a highly organized and motivated Administrative Assistant IT to join our team.
- The successful candidate will have excellent communication skills and experience working with MS Office suite and SAP.
- This is a fantastic opportunity for someone who wants to work in a fast-paced environment and contribute to the success of our organization.
Key Responsibilities
- Provide technical administrative support to leadership and personnel within the dedicated department or division;
- Support Major Projects IT Division in day-to-day activity;
- Ensure governance is complied with within the nominated department and ensure confidentiality of information between various teams;
- Support IT Head and team members in administrative activities;
- Regular contact with Department Employees and other Groups and Departments Administrators;
- Facilitate meetings and take minutes.
Your Key Tasks
- Maintain and handle database to ensure accuracy, quality checks, and verify reliability of source information;
- Prepare data to generate report charts and presentations. Identify information processing problems and escalate to manager where applicable;
- Assist and complete daily management activities for the Department or Division Manager, including preparing agendas, drafting correspondence, typing, proofreading, and organizing diary and calendar meetings;
- Provide support to all staff associated with logistics, overtime, gate-passes, and other business-related support;
- Support team in all documentation activities such as obtaining signatures, sign-off, and filing;
- Follow up on approvals;
- Establish and work on a documentation system to ensure proper storage and retrieval of required documents;
- Raise PR/PO/SES in SAP & process invoices;
- Coordinate with other departments;
- Provide admin/logistic support for holding/organizing departmental events, training sessions, meetings, etc.
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