HR Administrator

**Job Purpose**:

- Ensure effective delivery of HR activities such as employee data management, inclusion of insurances, medical check-up, and provide day-to-day support in accordance with company policies & procedures and local government regulations.

**Responsibilities**:

- Maintaining and ensuring proper filing of employee records and other HR documents, both hard and soft copies such as but not limited to the conflict of interest, employees’ objectives, bonus, job descriptions, performance appraisals, updating HR files and registers such as the Employees Master list, Employees Database, Contact List, Personnel on Board;
- First level of contact for employees’ requests and provides documents such as but not limited to employment certificates, salary certificates, salary transfer letters, employee loans, renewals of QID from preparing the document for signature; to tracking and updating the status of the employee requests, then filing and facilitating the logistics/ delivery/or collection of the document;
- Facilitating the annual medical check-up from updating the annual medical plan, liaising with the medical provider for booking appointments when needed, receiving, filing and distributing the medical reports to the employees and sharing the fit to work (FTW) certificates to the respective stakeholders (ie. site administrators), sending reminders to complete the medical check-up on time and reviewing the invoices to be received and updated in the medical check-up plan & ERP;
- Maintaining the insurance records from updating the records, ensuring timely facilitation of inclusions & exclusions of employees and dependents, filing and distribution of medical insurance cards;
- Creating HR related procurement requisitions (RQs) and purchase orders (POs) in the ERP (Microsoft Navision) for employee reimbursements as requested and coordinating with the Finance department with regards to invoice settlements;
- Updating controlled HR documents / templates when required to be sent for review;
- Monitoring the attendance in Head Office from time in and time out of employees and identifies tardy or late and those who do not complete the required number of working hours;
- Supports the HR Team for overall day-to-day HR activities which includes but not limited to supporting in monthly payroll from checking overtime reports, preparing applicable deductions sheet and other payables for eligible allowances and following up with PRO activities such as business visa requests;
- Acts as HR focal point for monthly Finance month-end receipts.

**Minimum Qualifications**:

- Bachelor’s degree in Human Resource, Business Administration or equivalent years’ experience in HR & Administration;
- Possess experience in accordance with relevant HR competency framework;
- Understanding of the main functions and objectives of an industrial organization;
**Minimum Experience**:

- Atleast 3 + years of experience with similar HR function or administrative support or customer service function;
- Payroll and other employee benefits administration experience is a plus;
**Job-Specific Skills (Generic / Technical)**:

- Fluent in written and spoken English; Arabic is a plus;
- Excellent organization skills, capable to manage multiple tasks with multiple priorities and time frames in parallel;
- Well-developed interpersonal skills with the ability to communicate at all levels;
- Proficient in reporting, tracking and monitoring;
- Strong attention to detail;
- Good in Microsoft office suite;
- Discreet and able to handle confidential information;
- Ability and willingness to work under pressure

**Job Types**: Full-time, Permanent

**Salary**: QAR10,000.00 - QAR12,000.00 per month

**Experience**:

- HR Administration: 5 years (required)

**Language**:

- English (required)
- Native Arabic (preferred)

License/Certification:

- Qatar ID under family sponsorship (required)