Retail Administration Assistant
8 months ago
To coordinate and implement department activities and projects, as assigned. Provide administrative and office support and assistance to departmentmanagement.
**What will I be doing?**
An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, internal customer service and other general office duties. Specifically, you will be responsible for performing the following tasks to the highest standards:
Primary responsibility is to keep an accurate and up-to-date filing system, tracing of all business, correspondence, entering and upkeep the data.
Also answers the telephone and directs to proper person, and, if necessary, gives knowledgeable information about the property and department.
Co-ordinates and follows up with internal departments and liaise between all the outlets and the Retail manager.
Follows up on staff attendance, daily roster and all retail staff related documents for the Dept.
Ensure all correspondence is filed in a methodical systematic basis for future follow ups.
Attend meetings, record and distribute the minutes and follows up on action items if requested by the retail manager.
Use a diary or to-do list for daily assignment/task.
Ensure that trace file is checked and action(ed) on a daily basis.
Ensure all outgoing correspondence is typed, proofread and distributed or sent to the highest possible standard.
Prepare letters, memos and other correspondences on behalf of retail manager.
Maintain and follow up Inventory database regularly.
Maintain stock transfer between locations and keep all records.
Maintaining, Updating and Creating Items on system (Yellow Dog - Galaxy)
Raising and follow up on Internal Request for approvals (Sertifi)
Maintaining Purchase records and Receiving Notes.
Implement a daily follow up system and attends all trainings organized by the Hotel.
- Maintains a database of contacts & contracts, which may be required by the Manager
- Primary responsibility is to keep an accurate and up-to-date filing system, tracing of all business
- Handle telephone calls as per the hotel standard and takes messages and priorities where necessary
- Maintain office supplies for the department
- Report all unsafe conditions immediately
- Attend all mandatory meetings
- Maintain a good working relationship with other departments, employees, and guests
**What are we looking for?**
An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- Excellent verbal and written communication skills
- Excellent administration skills
- Committed to delivering a high level of customer service, both internally and externally
- Flexibility to respond to a range of different work situations.
- Ability to work under pressure.
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Previous administrative experience in a fast-paced environment
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all
-
Retail Administration Assistant
7 months ago
Doha, Qatar Hilton Full timeRetail Administration Assistant To coordinate and implement department activities and projects, as assigned. Provide administrative and office support and assistance to departmentmanagement. **What will I be doing?** An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages,...
-
Retail Administration Assistant
8 months ago
Doha, Qatar Hilton Full timeTo coordinate and implement department activities and projects, as assigned. Provide administrative and office support and assistance to department management. **What will I be doing?** An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment...
-
Administrative Assistant- HR
3 months ago
Doha, Qatar Louis Feraud Paris L.L.C Full timeWe are currently looking for **Administrative Assistant **with prior experience in **Fashion Retail** industry: - Transferrable visa - With at least 2 years of relevant experience - Tagalog speakers are preferred Pay: QAR3,500.00 - QAR4,500.00 per month Application Question(s): - Visa status & validity **Experience**: - Administrative Assistant: 2...
-
Administrative Assistant Logistics
4 months ago
Doha, Qatar Thabt Gulf Digital Soulution Full timeURGENTLY NEEDED ADMIN CAN JOIN IMMEDIATELY. We are seeking individuals who are intelligent, well-informed, Professional, and personable Admin Assistant Logistics to join our team. **Responsibilities**: Manage day-to-day administrative tasks. Ready to perform duties as instructed by the line manager. Coordinate meetings and appointments, ensuring all...
-
Administrative Assistant Logistics
3 months ago
Doha, Qatar Thabt Gulf Digital Soulution Full timeURGENTLY NEEDED ADMIN CAN JOIN IMMEDIATELY. We are seeking individuals who are intelligent, well-informed, Professional, and personable Admin Assistant Logistics to join our team. **Responsibilities**: Manage day-to-day administrative tasks. Ready to perform duties as instructed by the line manager. Coordinate meetings and appointments, ensuring all...
-
Administration Assistant
3 weeks ago
Doha, Qatar Qatar Airways Full time**About the role** The administration Assistant is responsible for providing administration support for the smooth functioning on a daily basis, for the team and handling of confidential and sensitive issues involving continual inter-departmental relations. He/She represents the team through correspondence, telephone and personal contact and liaise with...
-
Retail Attendant
7 months ago
Doha, Qatar Hilton Full timeRetail Attendant A Retail Attedant will maintain the security and quality of the hotel stores so that administrative processes are managed in a timely manner and that customers are well served in the hotel's retail environment. **What will I be doing?** As a Retail Attendant, you will maintain the security and quality of the hotel stores so that...
-
Administrative Assistant
3 weeks ago
Doha, Qatar Parfumae Full timeWe are looking for a proactive Administrative Assistant to handle general administrative tasks and support the efficient operation of our Doha office in Qatar. The Administrative Assistant will assist in managing day-to-day office activities, ensuring smooth operations, and providing essential administrative support to the team. **Responsibilities** -...
-
Administrative Assistant
3 months ago
Doha, Qatar Color Lab Salon Full time*URGENT HIRING* **Key Responsibilities**: **Finances/Accounting**: - Process and request all payments, including utilities and vendor invoices. - Record all expenses in the accounting sheet accurately and timely. - Manage cash flow and handle daily cash transactions. - Request invoices and create receipts for all expenses, maintaining organized monthly...
-
Retail Attendant
7 months ago
Doha, Qatar Hilton Full timeA Retail Attedant will maintain the security and quality of the hotel stores so that administrative processes are managed in a timely manner and that customers are well served in the hotel's retail environment. **What will I be doing?** As a Retail Attendant, you will maintain the security and quality of the hotel stores so that administrative processes...
-
Administrative Assistant
4 months ago
Doha, Qatar Iyanli Full timeWe are looking for a well-organized Administrative Assistant to support daily office operations. The Administrative Assistant will handle various administrative tasks to ensure smooth workflow and efficient office management. **Responsibilities**: - Manage schedules, appointments, and calendars. - Organize and maintain files and records. - Assist in...
-
Administrative Assistant
8 months ago
Doha, Qatar Lusail Hospitality and Services Full timeAdministrative assistants play a crucial role in ensuring the smooth operation of an office or organization. Their duties typically include: - **Scheduling Appointments and Meetings**: This involves coordinating calendars, setting up meetings, and arranging conference calls. - **Managing Calendars**: Administrative assistants keep track of appointments,...
-
Retail Sales Assistant
7 months ago
Doha, Qatar PPPR Resourcing LLC Full timeArabic speaking sales assistant required for a retail shop - Greets and receives customers in a welcoming manner. - Responds to customers’ questions. - Directs customers by escorting them to racks and counters. - Provides outstanding customer service. - Documents sales by creating or updating customer profile records. - Manages financial transactions. -...
-
Retail Sales Assistant
7 months ago
Doha, Qatar PPPR Resourcing LLC Full timeArabic speaking sales assistant required for a retail shop - Greets and receives customers in a welcoming manner. - Responds to customers’ questions. - Directs customers by escorting them to racks and counters. - Provides outstanding customer service. - Documents sales by creating or updating customer profile records. - Manages financial transactions. -...
-
Administrative Assistant
6 months ago
Doha, Qatar avaasbuilder Full timeFull Time - Doha, Qatar - Posted 6 hours ago The Administrative Assistant will work closely with other team members to maintain a productive and harmonious work environment. **Responsibilities**: - Answer and direct phone calls in a polite and professional manner. - Organize and schedule appointments, meetings, and events. - Maintain and update filing...
-
Administrative Assistant
6 months ago
Doha, Qatar Gloria Hotel & Suites Full time**About Us**: As an Administrative Assistant at Gloria, you will play a crucial role in supporting the smooth operation of our hotel. You will work closely with various departments and assist with administrative tasks to ensure the efficient functioning of our hotel. **Key Responsibilities**: - Provide administrative support to the hotel management team. -...
-
Administration Assistant
6 months ago
Doha, Qatar Nakilat Full time**Job Summary and Purpose**: Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office. **Accountabilities**: **Key Accountabilities**: - Prepare business letters and memos as directed by the Shipbuilding Director or designee. - Responsible for...
-
Administrative Assistant
6 months ago
Doha, Qatar PRADO Full timeJob description We are looking for an Administrative Assistant to perform a variety of administrative and clerical tasks, various aspects of our operations. **Responsibilities** - Assisting with various administrative tasks as needed to support the smooth operation of our business. - Answers phone calls and directs callers to appropriate personnel,...
-
Administrative Assistant
6 months ago
Doha, Qatar eCommerce Company Full time**Job Summary for Admin Assistant**: As an Administrative Assistant at our e-commerce platform specializing in baby products and new mom products, you will play a vital role in ensuring the smooth and efficient operation of our office and administrative functions. Your responsibilities will encompass a wide range of tasks, including office organization,...
-
Administrative Assistant
8 months ago
Doha, Qatar Gold Leaf Consultants Full timeA Leading marine service company in Qatar looking for an "**ADMINISTRATIVE ASSISTANT**" who has supported the administration department. **Responsibilities**: - Assist in coordinating marine operations, including vessel scheduling, crew assignments, and logistics coordination. - Maintain accurate records and documentation related to vessel operations,...