![Milaha](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
4 weeks ago
**Description**
**Key Roles & Responsibilities**
- Arrange appointments, visits, meetings, including any related travel, accommodation and/or venue bookings for workshop personnel.
- Greet workshop visitors or callers and handle their inquiries, take messages or direct them to the appropriate persons according to their needs.
- Arrange 3rd party service provides such as surveyors and equipment hire.
- Assist the Department personnel in performance of duties with regards to administrative updates, inventory updating, inquiries or problems.
- Maintain record of Diving department lifting equipment and certification, arrange inspection and recertification accordingly.
- Manage paper and electronic filing systems, recording information, updating paperwork, maintaining documents, such, equipment certification, correspondence. Maintain records in paper files and / or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records.
- Complete forms in accordance with company procedures.
- Manage invoice queries and submission for the Department requisitions, including workshop expenses and petty cash.
- Perform other job-related duties as assigned.
**Qualifications**
**Education & Professional Qualification**:
- Diploma Degree in Secretarial or Office Management or any related field
**Professional Experience**:
- 2 - 3 years in office administration or an executive secretarial position
**Geographic Experience**:
N/A
**Computer Skills**:
**Language Skills**:
- Business fluent English
**Market/Industry/Functional Knowledge**:
- Strong knowledge of administrative and clerical procedures
- Strong knowledge of data recording and management methods, tools and related techniques
- Good knowledge of Department functions and activities is an added advantage
**Job***: Business Support
**Organization***: Diving Operations
**Job Posting***: Apr 9, 2023
**Unposting Date***: May 9, 2023
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