Administration Coordinator

1 week ago

Doha, Qatar Qatar Airways Full time

At Discover Qatar and Qatar Airways Holidays aim to create and deliver unique and unforgettable experiences of Qatar served up through exclusive offerings, a constant focus on quality and always with a customer-first approach.

To achieve our ambition, we need you share your skills and fresh ideas, this includes:
As Administration Coordinator you will provide administration support for the smooth functioning of the Discover Qatar and Qatar Airways Holidays departments on a daily basis. You will perform secretarial duties, which require the handling of confidential and sensitive information. You will represent the department through the management of correspondence, telephone and personal contacts. You will undertake projects as directed by the department head, in order to support Departmental initiatives.

Accountabilities:

- Perform various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
- Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Digital department. This is to record, filter, disseminate and communicate all incoming and outgoing matters.
- Provide business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.
- Independently manage multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
- Communicate and provide information internally and externally to assist and enable administrative support and effective service to the concerned sections.
- Refer routine matters to appropriate person for action and follows up to ensure completion.
- Track department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
- Establish a confidential filing system for all correspondence generated to and from the Digital Department, categorizes. Maintain manual, sensitive correspondence and other source material.
- Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
- Arrange required office equipment for new and existing staff.
- Access and maintain records for Department Assets.

**Be part of an extraordinary story**

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.

**Qualifications**:

- Bachelor’s Degree or equivalent
- Minimum 3 years of job-related experience
- Ability to work in a cross-cultural environment
- Excellent written and verbal communication skills
- Excellent computer skills, including Microsoft Word, Excel and PowerPoint
- Maintain confidentiality and self-discipline
- Should be motivated, responsible, focused, and highly organized
- Strong interpersonal and teamwork skills
- High level of sensitivity and professionalism
- Self-starter, having the ability to work independently with mínimal instructions
- Proven ability to work under pressure to defined timescales and proven problem-solving abilities
- Command of English language

**About Qatar Airways Group**

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

**How to apply

  • Administrative Coordinator

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    As a key member of the lxbfYeaa team, you will play a pivotal role in ensuring seamless administrative operations. The Administrative Coordinator position involves overseeing and coordinating various administrative functions within the company, with a focus on HR and accounting support.Key Responsibilities:Office Management: Maintain a well-organized and...

  • Administrative Coordinator

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar University Full time

    Job Description:The Administrative Coordinator will provide administrative support to the Qatar University team. The role involves coordinating office operations, managing logistics, and providing general support to the team.

  • Administrative Coordinator

    6 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Al jazeera Architect Full time

    Job description• *Job Title:** Remote Administrative Coordinator• *Company:** Al Jazeera Media Network• *Location:** Doha, Doha, QA• *Job Type:** Part-time• *Seniority Level:** Associate Level• *Years of Experience:** 2### Job DescriptionAl Jazeera Media Network is seeking a dynamic and resourceful Remote Administrative Coordinator to join our...

  • Administrative Coordinator

    2 weeks ago

    Doha, Qatar Cherry Computers Co WLL Full time

    **Responsibilities for Administrative Coordinator** - Provide assistance to staff, managers, and senior-level officers as needed - Work with accounting departments to process invoices, make payments, and track receipts - Communicate with existing clients/customers to understand their requirements and convey that to the technical team. - Create, prepare, and...

  • Administrative Coordinator

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Candidzone Qatar Full time

    Candidzone Qatar is looking for an Administrative Coordinator to support our Chief Finance & Planning Officer - Finance.About the JobThis is a great opportunity to join a dynamic team and contribute to the success of our organization. As an Administrative Coordinator, you will be responsible for providing administrative support, ensuring the smooth operation...

  • Administrative Coordinator

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar Foundation Full time

    Job Purpose:To provide comprehensive administrative support to the exhibitions teamKey Result Areas:Maintain the planning, scheduling, and coordination of museum exhibitions, including timelines, project plans, and meeting coordinationMaintain exhibition budgets, track expenditures, and process payments to vendors, artists, and contractorsEnsure timely...

  • Administrative Coordinator

    6 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar Airways Full time

    About the RoleThis is an exciting opportunity to join our team as an Administrative Coordinator. As an Administrative Coordinator, you will be responsible for providing administrative support to our team members.You will perform various tasks, including generating business documentation, preparing charts and compiling reports, and maintaining accurate...

  • Administrative Coordinator

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Rapid Access Full time

    About the RoleWe are seeking an experienced and organized Administrative Coordinator to join our team at Rapid Access. As a key member of our support staff, you will be responsible for providing administrative assistance to ensure the smooth operation of our daily activities.ResponsibilitiesSupport Functions:Manage calendars, coordinate meetings, and arrange...

  • Administrative Coordinator

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Trifoglio salon &spa Full time

    About Trifoglio Salon & Spa:We are seeking an experienced and organized Administration Partner to oversee daily administrative operations.The ideal candidate will have a strong background in the beauty industry and excellent administrative skills.Key Responsibilities:Managing client bookings, inquiries, and appointment scheduling.Handling inventory...

  • Administrative Coordinator

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Marriott International Full time

    Job DescriptionWe are seeking an Administrative Coordinator to join our team at The St. Regis Doha. As a key member of our operations team, you will be responsible for providing administrative support to ensure the smooth operation of our hotel.ResponsibilitiesProvide administrative support to the operations team, including data entry, filing, and...

  • Administrative Coordinator

    2 weeks ago

    Doha, Qatar AMA & Co Holding Group Full time

    We are looking for a dedicated Administrative Coordinator to join one of our subsidiaries. This role is based in Qatar, and we are seeking applicants from the Phili.ppines. - Organize daily schedules, coordinate work assignments, and manage communication between drivers, clients, and staff. - Assist in the monitoring of employee performance and prepare...

  • Administration Coordinator

    2 weeks ago

    Doha, Qatar Chalhoub Group Full time

    **Who we are** We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional...

  • Administrative Coordinator

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Company OverviewSendian Group is a diversified leader in Qatar, offering exceptional solutions across various industries. Our commitment to excellence and innovation drives our success and positions us as a trusted name in the market.Job SummaryWe are seeking a highly organized and proactive Administrative Coordinator to join our team in Doha. The ideal...

  • HR Administration Coordinator

    1 day ago

    Doha, Baladīyat ad Dawḩah, Qatar VINIRMA Consulting Pvt Ltd Full time

    We are seeking an HR Administration Coordinator to manage key processes related to onboarding, candidate vetting, and employee documentation. This role requires strong administrative skills, excellent computer literacy, and a keen eye for detail. The ideal candidate will also be comfortable working with HR systems, data management, and process improvement...

  • Administrative Coordinator

    1 day ago

    Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

    Opening in , Carnegie Mellon University in Qatar is part of a reciprocal effort with the Qatar Foundation to bring excellent American educational undergraduate programs to the Middle East. The foundation of CMU Qatar's success is the extraordinary faculty and staff who work here. By bringing together a diverse group of people, we have benefited from the...

  • Administrative Coordinator

    3 days ago

    Doha, Qatar alba iulia Full time

    Our Company is looking for qualified Admin-Coordinator with 3-5 years of experience with efficient and effective skills in handling duties and responsibilities and flexible. Good communication skills, willing to handle pressure and attentive. LOCAL HIRE ONLY and must have transferable visa. Full time contract. **Job Types**: Full-time, Contract Contract...

  • Coordinator - Personnel Administration

    7 days ago

    Doha, Qatar Swan Global WLL Full time

    We are Swan Global looking for **Coordinator - Personnel Administration** for Doha Location. Please find the job details below: Job Title **:Coordinator - Personnel Administration** Location: Doha **Duty Hours **:8hrs/5days **Experience required **:3 - 5 years in an HR / Administrative positions **Project Duration** : 11 Months **Language preference**:...

  • Administrative Affairs Coordinator

    2 weeks ago

    Doha, Qatar ( Outsourcing & Recruiter ) Full time

    We are looking for: **Administrative Affairs Coordinator** Qualifications: - 10 Years of experience in pre and post infrastructure projects. - Proven work experience as a secretary or administrative - Knowledge of Microsoft Office and Telephone protocol - Excellent communication skills in English, written and spoken - **Arabic language skills**: -...

  • Administration Coordinator

    6 days ago

    Doha, Qatar Qatar Airways Full time

    **About the role** To provides administration support for the smooth functioning of the QR Shafallah department on a daily basis. Performs secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence, telephone and personal contacts. Undertakes projects as...

  • Museum Administrative Coordinator

    4 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

    The Media Majlis Museum Administrative Coordinator at Northwestern University in Qatar is integral to the museum's operations, adeptly handling a variety of administrative duties and supporting the museum's executive team. This role demands a specialized combination of administrative acumen, financial expertise, familiarity with museum functions, and a deep...