HR- Admin and Payroll Assistant

2 months ago


Doha, Qatar Utiliex Full time

HR Admin and Payroll Assistant plays a vital role in supporting the smooth operation of the Human Resources department. This position requires a detail-oriented and organized individual with excellent communication and interpersonal skills. Responsibilities will include a variety of administrative, data and payroll management, and clerical tasks to ensure efficient personnel processes.
Includes but not limited to:
1. **Employees Record keeping**

Maintain accurate and up-to-date employee recordsin the system.

Process new hire paperwork, including on-boarding documents and benefits enrollment.

Monitor the employee leave requests, including tracking absences and attendance.

Assist and update employees medical appointment (MedCom),

Uniform request, replacement and Issuance record monitoring

Prepare Monthly Attendance, Vacation Leave Files and other related to payroll transactions.Prepare uniform list order request summary, distribution and replacement.

2. **Recruitment and On-boarding**

Assist with job posting, screening resumes, arrange preliminary interview schedule.

Prepare on-boarding materials for new hires.

Facilitate newly hired employees documents collection and transfer of sponsorship.

3. **Administrative Support**

Office Supplies request preparation.
Manage the meeting calendar schedules and reminders

Assist in memo and other related inter-company announcement circulation.

Maintain an organized and efficient filing system for HR documents. Perform other administrative duties as assigned.

Assist the team in events, activities, and general inquiries if any

4. **Additional Admin and Payroll Essential Skills**:
**Attention to Details
- **Accurate data entry and processing of payroll information

**Organizational Skills
- **Ability to manage multiple task and prioritize workload effectively.

**Confidentiality
- **Maintaining discretion when handling sensitive employee information

Qualifications:
A Bachelor Degree or Diploma in HR -Admin and Payroll management or a relevant field

Minimum 3 years of experience in administrative and payroll management or a related field.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Basic Knowledge of HR software (MenaMe is a plus)

Basic knowledge in Qatar Labour Law and HR practices.

Experienced with leave and attendance monitoring and report summary

Basic knowledge of online PRO workload

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Can you join within 30 days if selected?

**Education**:

- Bachelor's (required)

**Experience**:

- relative: 3 years (required)

License/Certification:

- Education Certificate in Administration and Payroll (required)

Application Deadline: 30/09/2024


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