Administrative Assistant

5 days ago


Doha, Qatar Zabeel Groups Full time

**Duties**:
Provides administrative support to ensure the efficient delivery of the medical curriculum and other educational and business needs of the division.

Job Responsibilities:

- Plans and organizes the travel arrangements including liaising with the HR department in Doha and the WCM-Q office in NY to coordinate flights, hotel room reservations and ground transportation for educational or business purposes.
- Processes, reviews, logs and monitors the completion of expense claim reimbursement forms.
- Initiates shopping carts relating to activities of the Division ensuring compliance with WCM-Q financial policies and procedures.
- Assists with the preparation and logístical coordination of events and activities relating to the Division of Medical Education.
- Reviews, coordinates and maintains a log of the payment of invoices and reimbursement of expenses and other budgetary needs such as Procurement credit card.
Liaises with the staff in the division and with external stakeholders as required.
- Provides word processing, spreadsheet and presentation services including drafting correspondence, typing and formatting word and excel documents, itineraries, reports, manuscripts, research proposals and other publications.
- Compiles and disseminates materials for meeting. Records and transcribes minutes and monitors follow up actions’ points.
- Supports website updates.
- Provides cross-coverage within the Division.
- Maintains confidentiality of information and performs other job related duties as required.

**Requirements**:
**Education**:

- Bachelor's Degree
- Experience BA BS or equivalent combination of education and experience 3 or more year’s secretarial administrative experience.

Knowledge, Skills and Abilities:

- Excellent interpersonal skills, verbal, written and communication skills.
- Strong organizational and time management skills to manage multiple projects simultaneously.
- Ability to work independently and as part of a team, self motivated, adaptable, and possessing a positive attitude.
- Creative thinker and problem solver; ability to think critically.
- Detail oriented
Prior experiences working in a diverse, cross-cultural environment.
- Licenses and Certifications Working Conditions/Physical Demands Flexibility in work hours is essential
- to provide the finest education possible for medical students
- to conduct research at the cutting edge of knowledge
- to improve health care both now and for future generations
- to provide the highest quality of care to the community



  • Doha, Qatar Elite Projects Full time

    Administrative Assistant (with Accounting Experience) **Responsibilities**: Administrative Support: Provide general administrative support to the team, including scheduling meetings and managing correspondence. Accounting Tasks: Assist with bookkeeping tasks, including maintaining financial records, processing invoices, and managing accounts...


  • Doha, Qatar Blue Black Properties Full time

    Looking for Female Administrative Assistant - ADMINISTRATIVE ASSISTANT* **Job Types**: Full-time, Contract **Salary**: QAR3,000.00 - QAR3,500.00 per month **Education**: - Bachelor's (preferred) **Experience**: - Admin Assistant: 1 year (preferred) **Language**: - English (preferred)


  • Doha, Qatar Gloria Hotel & Suites Full time

    **About Us**: As an Administrative Assistant at Gloria, you will play a crucial role in supporting the smooth operation of our hotel. You will work closely with various departments and assist with administrative tasks to ensure the efficient functioning of our hotel. **Key Responsibilities**: - Provide administrative support to the hotel management team. -...


  • Doha, Qatar Nakilat Full time

    **Job Summary and Purpose**: Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office. **Accountabilities**: **Key Accountabilities**: - Prepare business letters and memos as directed by the Shipbuilding Director or designee. - Responsible for...


  • Doha, Qatar Park Hyatt Doha Full time

    Summary x - You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible to provide strong and efficient administrative support to the department.**Qualifications**:


  • Doha, Qatar eCommerce Company Full time

    **Job Summary for Admin Assistant**: As an Administrative Assistant at our e-commerce platform specializing in baby products and new mom products, you will play a vital role in ensuring the smooth and efficient operation of our office and administrative functions. Your responsibilities will encompass a wide range of tasks, including office organization,...


  • Doha, Qatar DETROIT CAR CENTER Full time

    URGENT HIRING!!! POSITION: ADMINISTRATIVE ASSISTANT (MALE ONLY) The Garage Administration Assistant will work closely with and report directly to the Manager. Responsible for ensuring the smooth administration of reporting and related functions. The post holder must have a thorough knowledge of all garage administration functions to be able to undertake...


  • Doha, Qatar eCommerce Company Full time

    **Job Summary for Admin Assistant**: As an Administrative Assistant at our e-commerce platform specializing in baby products and new mom products, you will play a vital role in ensuring the smooth and efficient operation of our office and administrative functions. Your responsibilities will encompass a wide range of tasks, including office organization,...


  • Doha, Qatar Human Capital Group Full time

    Key Accountabilities: - Provide over-all administrative and logístical support to the Facilities Services Section of the Administration Services Department. - Prepares and updates all facility management and support services reports and maintain an archive of all services documentation. - Assists in implementation of company policies and procedures related...


  • Doha, Qatar Brand Center Group Full time

    We are looking for an Administrative Assistant who will provide administrative support to ensure the efficient operations at the office. **Job Duties & Responsibilities **:. - Answer phone calls, schedule meetings and support visitors. - Complete operational requirements by scheduling and assigning administrative projects. - Carry out administrative duties...


  • Doha, Qatar Vistas Global Full time

    We are looking for administrative assistant to join our dynamic team! **KEY ROLE ACCOUNTABILITIES** - Performs general administrative functions including calendar management, electronic records management, faxing, reception, maintain office systems to maximize efficiency - Answers and screens incoming inquiries and responds appropriately - Assists in report...


  • Doha, Qatar Softje Full time

    **Job Overview**: **Responsibilities**: - Answer and direct phone calls in a professional manner. - Manage calendars, schedule appointments, and coordinate meetings and events. - Prepare and distribute correspondence, memos, letters, and forms. - Assist with document management, including filing, scanning, and archiving. - Handle incoming and outgoing mail...


  • Doha, Qatar Applab Software Trading Full time

    A Leading Software Company in Qatar is hiring an **Administration **Assistant.** **Requirements**: - 1 to 2 years of experience in same field is required. - Must be **Bilingual**: - Locally available in Qatar. **Role & Responsibilities**: - Filing and handling all company documents. - Subscriptions management. - Company property management. - Handles...


  • Doha, Qatar Brunel Full time

    **About this role** - Promote & comply with applicable safety instruction and other Company HSE procedures in all activities - Carry out work in compliance with Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices - Treat all information obtained...


  • Doha, Qatar Facilities Management and Maintenance (FMM) Full time

    **Administrative Assistant Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Screening phone calls and routing callers to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings,...


  • Doha, Qatar Abraj Qatar Group Full time

    Abraj Qatar Group is looking for an Administrative Assistant: Female, with excellent English and Arabic skills must have experience in the Administrative field, must be in Qatar with NOC willing to start as soon as possible Salary to be discussed upon interview **Job Types**: Full-time, Contract **Salary**: QAR4,000.00 - QAR6,000.00 per...


  • Doha, Qatar Abraj Qatar Group Full time

    Abraj Qatar Group is looking for an Administrative Assistant: Female, with excellent English and Arabic skills must have experience in the Administrative field, must be in Qatar with NOC willing to start as soon as possible Salary to be discussed upon interview **Job Types**: Full-time, Contract Contract length: 24 months **Salary**: QAR4,000.00 -...


  • Doha, Qatar Vistas Global Full time

    **We are looking to hire a qualified Senior Administrative Assistant to join our dynamic team.** - Organizing and scheduling appointments, planning meetings, and taking detailed minutes. - Contribute to the company by performing a variety of administrative and clerical tasks and handling administrative requests and queries addressed to the department. -...


  • Doha, Qatar Ruby Information Technology Solutions Full time

    **ADMINISTRATIVE ASSISTANT** **Duties and Responsibilities**: - Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment - Organize and maintain files and databases in a confidential manner - Screen phone calls, redirect calls, and take messages - Schedule appointments, meetings, and reservations as...


  • Doha, Qatar DREAM PROPERTY Full time

    **About Us**: Dream Property Real Estate is a dynamic and growing company committed to excellence in Real Estate. We are seeking a motivated and detail-oriented individual to join our team as a Main Office Administrator. If you thrive in a fast-paced environment and have a knack for organization and marketing, we want to hear from you! **Key...