High-Level Administrative Support Specialist

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar AGC Mining Recruitment Pty Ltd Full time
Job Description

An exceptional opportunity has arisen for a skilled Executive Personal Assistant to join our client's private family in Qatar.

Responsibilities:
  • Schedule and coordinate appointments, meetings, and events with precision and attention to detail.
  • Anticipate and prepare materials and information needed for scheduled activities, ensuring seamless execution.
  • Act as a liaison between the principal and internal/external parties, maintaining confidentiality and discretion.
  • Handle phone calls, emails, and other communications with professionalism and courtesy.
  • Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
  • Maintain organized and confidential records, including personal and professional documents.
  • Draft and proofread correspondence, emails, and other written communications as needed.
  • Prepare agendas, take meeting minutes, and follow up on action items.
  • Coordinate logistics and reservations for meetings and events.
  • Assist with personal tasks, such as shopping, gift purchases, and other errands.
  • Track and reconcile personal expenses, ensuring accurate records are maintained.
  • Handle sensitive information with discretion and maintain a high level of confidentiality.
Requirements:
  • Bachelor's degree preferred.
  • Minimum 10 years of experience in supporting high-level executives or individuals.
  • Female.
  • Non-smoker.
  • Willing to travel as needed.
  • Language: English (French and Arabic is a big plus).
  • Nationality: Eastern Europe / South Africa / Australia.
  • Minimum age: 30.
  • GCC experience (preferably).
Technical Competencies:
  • Proficient in MS Office and other relevant software.
  • Ability to maintain confidentiality and exercise discretion.
  • Exceptional organizational and multitasking abilities.
  • Technology Savvy.
Salary and Benefits

The salary for this position is estimated at R850,000 - R1,200,000 per annum, depending on experience. The successful candidate will also receive comprehensive benefits, including medical aid, retirement fund, and annual leave.



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