Administrative Support Specialist

1 month ago


Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

Overview:

PPL Dynamics seeks a highly organized and detail-oriented Administrative Support Specialist to join our team in Doha. This is an excellent opportunity for a motivated individual to utilize their exceptional communication skills and experience in office administration to contribute to the success of our organization.

About the Role:

We are looking for a professional who can provide administrative support to our attorneys, manage the switchboard, and maintain the reception area. The successful candidate will be responsible for submitting expense reports, managing stationery supplies, and arranging appointments. They will also be required to type legal documents, enter timesheets, and make travel arrangements.

Key Responsibilities:

  • Manage the switchboard, taking information and relaying it accurately
  • Maintain the reception area, ensuring it is always presentable
  • Receive and track newspapers, including annual subscription renewal dates
  • Submit expense reports for team members, obtaining necessary approvals
  • Manage stationery supplies, placing orders as needed
  • Type legal documents, agreements, and other correspondence in proficient English
  • Arrange appointments for attorneys, maintaining a daily diary
  • Maintain an up-to-date filing system for the office and specific attorneys
  • Enter timesheets for attorneys, submitting by deadline
  • Make travel arrangements, including restaurant, hotel, and airline reservations
  • Handle telephone calls with courtesy and professionalism
  • Check messages on answering machines, informing concerned parties
  • Direct visitors to the concerned person with courtesy and professionalism

Requirements:

To be successful in this role, you will need 3+ years of experience as an office coordinator or receptionist in a law firm or legal institution. You should possess excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment. Proficiency in English is essential, and knowledge of Microsoft Office applications is desirable.

Benefits:

This is a full-time position offering a competitive salary of $55,000 per annum, based on experience. We also offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



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