Administrative Support Specialist

2 days ago


Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time
Job Description:

SUMMARY:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PPL Dynamics. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Communication and Reception:
  • Manage the switchboard, taking information and relaying it accurately.
  • Ensure that the reception area is always presentable.
  • Maintain a professional image in all interactions with visitors, phone calls, and correspondence.
  • Supply Management:
  • Manage the supply of stationery items and place purchase orders as needed.
  • Document Preparation:
  • Prepare and edit documents, including letters, agreements, and other legal documents.
  • Travel Arrangements:
  • Make travel arrangements for attorneys and maintain a record of expenses.
  • Timekeeping:
  • Enter timesheets for attorneys and submit by the appropriate deadline.
  • Additional Responsibilities:
  • Handle all telephone calls with courtesy and professionalism.
  • Check messages on answering machines and inform concerned parties.
  • Address and assist visitors to the firm, with courtesy and professionalism, and direct them to the concerned person.

Requirements:

  • 3+ years of experience as an office coordinator/receptionist/front office/office admin/admin assistant in a Law firm/legal institution.
  • Proficient English typing skills.

Salary Range: $45,000 - $60,000 per annum, depending on experience.



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