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Executive Assistant

4 months ago

Doha, Baladīyat ad Dawḩah, Qatar Elegancia Services Full time
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Check frequently the levels of office supplies and place appropriate orders
Document expenses and hand in reports.
Undertake occasional receptionist duties.
Enhances effectiveness by providing information management support.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Organizes work by reading and routing correspondence; collecting information, and initiating telecommunications.
Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
Maintains customer confidence and protects operations by keeping information confidential.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.

Keeps equipment operational by following manufacturer instructions and established procedures.
Secures information by completing database backups.
Provides historical reference by utilizing filing and retrieval systems.
Maintains technical knowledge by attending educational workshops and reading secretarial publications.
Contributes to team effort by accomplishing related results as needed.

Requirements:

Proven work experience as a Secretary or Administrative Assistant in the Marketing field.
Familiarity with office organization and optimization techniques
The high degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism
Proficiency in MS Office

Ability to commute/relocate:

  • Doha: Reliably commute or planning to relocate before starting work (required)