Associate - Administration & Employee Experience

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar Paramount Assure Full time
Associate - Administration & Employee Experience

2-4

Full-Time

About the Role:

Paramount Computer Systems is seeking a highly efficient and proactive Administrative Services Coordinator to join our team in Doha. This role is critical to creating a welcoming environment for our visitors and ensuring the smooth operation of our office. With 2-4 years of experience in office administration, the ideal candidate will demonstrate exceptional organizational skills, a keen eye for detail, and a passion for providing excellent service.

Key Responsibilities:

  • Front Desk/Reception and Client Interaction Management: Serve as the primary point of contact for clients and visitors, managing front desk operations, handling incoming calls, and maintaining a professional and welcoming reception area.
  • Compliance Management: Maintain and manage documentation for compliance purposes, ensuring all records are accurate and up-to-date.
  • Visa and Work Permit Coordination: Work closely with the PRO team to facilitate visa and work permit processes efficiently.
  • Documentation and Correspondence: Prepare various documents, including employment letters, company communications, and compliance-related materials.
  • Office Facilities and Inventory Management: Oversee the maintenance and inventory of office supplies and equipment, ensuring the office runs smoothly.
  • Meeting Room Management: Coordinate the scheduling and booking of meeting rooms to optimize office space utilization.
  • Travel and Accommodation Arrangements: Organize travel and accommodation logistics for employees and visitors.
  • Vendor Management: Collaborate with vendors to plan and execute office events and manage related logistics.
  • Audit and Compliance Oversight: Ensure adherence to audit requirements and manage audit-related documentation.
  • HR Support: Assist the HR team with ad-hoc tasks related to employee engagement and logistics, contributing to a positive work environment.
  • Logistics support: Assist in logistics coordination, including handling shipments, deliveries, and coordinating office moves or relocations.

Qualifications:

  • Experience: 2-4 years of experience in office administration or a related field.
  • Language Skills: Fluent in English; proficiency in Arabic is an advantage.
  • Skills: Strong organizational and multitasking capabilities, excellent communication skills, and proficiency in managing office logistics and compliance.
  • Professional Traits: Detail-oriented, proactive, and capable of handling sensitive information with confidentiality.

What We Offer:

  • Visa Sponsorship: Comprehensive support for obtaining a work visa.
  • Health Insurance: Full medical insurance coverage for the employee.
  • Company Perks: Access to Paramount's unique benefits and work culture, including wellness programs, team-building activities, and career development opportunities.
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